COLES CHILDCARE LLC

2025

1. Medium-High risk9/9/2025

   Written instructions/Name on bottle (3290.133(2)/3290.133(3))

   Medication for child 1 was at the facility. The medication did not have the child's name on it and the prescription information was not included with the medication. This was corrected on 9/10/25. Requirement: A staff person shall administer a prescription medication only if written instructions are provided from the individual who prescribed the medicine. Instructions for administration contained on a prescription label are acceptable. The label of a medication container shall identify the name of the medication and the name of the child for whom the medication is intended. Medication shall be administered to only the child whose name appears on the container. Correction: The prescription label for the medication was obtained and is now on file. Inspection: Allocated Unannounced Monitoring. Source: PA DHS COMPASS provider search (compass.dhs.pa.gov).

   Corrected 9/10/2025
2. Medium-High risk9/9/2025

   Medication log (3290.133(7))

   A medication log was not on file for two medications that were at the facility for child 1. This was corrected on 9/10/25. Requirement: An operator is responsible to establish and maintain a medication log if prescription or nonprescription medication is administered. Correction: Medication log was obtained and placed in the child's file. Inspection: Allocated Unannounced Monitoring. Source: PA DHS COMPASS provider search (compass.dhs.pa.gov).

   Corrected 9/10/2025
3. Medium-High risk3/3/2025

   Comply with CPSL/CPSL information (3290.32(a)/3290.192(3))

   Documentation of the state police clearance, child abuse clearance, FBI clearance and NSOR clearance on file for the Facility person #1 and facility person 2 were expired. Facility Person #1's state police clearance expired on 2/15/25, the child abuse clearance expired on 2/15/25, the FBI clearance expired on 3/12/25 and the NSOR clearance expired on 2/25/25. Facility person #2 state police clearance expired on 2/15/25, child abuse clearance expired on 2/27/25, FBI clearance expired 3/9/25 and NSOR clearance expired on 2/25/25. Requirement: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). A facility person's record shall include a copy of requests for the criminal history record and child abuse registry clearance information, a copy of the disclosure statement and a copy of the completed clearance information required under the CPSL. Facility Person #1 --- may not work in a child care position at the facility. Facility person #3 cannot be in the home during childcare hours until all updated clearances have been received. Correction: Facility was closed until all clearances were updated for the owner. Family member was not in the facility during operating hours until all updated clearances were obtained. All updated clearances for owner and family member are on file. Inspection: Renewal. Source: PA DHS COMPASS provider search (compass.dhs.pa.gov).

   Corrected 4/15/2025
4. Medium risk3/3/2025

   Parent receives original/Copy of initial and subsequent agreements. Parent receives original. (3290.123(b)/3290.182(8))

   Original agreements were on file for child 1, child 2 and child 3. Requirement: A parent shall receive the original agreement. The facility shall retain a copy of the agreement. A child's record must contain a copy of the initial agreement and subsequent written agreements between the parent and the operator. The parent receives the original agreement. Correction: A copy of the agreements were made and the originals were given back to the parents Inspection: Renewal. Source: PA DHS COMPASS provider search (compass.dhs.pa.gov).

   Corrected 4/3/2025
5. Medium risk3/3/2025

   Updated toddler/preschool health report: every 12 months/Initial and subsequent health assessments (3290.131(b)(2)/3290.182(1))

   An updated health assessment was not on file for child 4. The health assessment on file for child 4 was conducted on 8/25/23. Requirement: The operator shall require the parent to provide an updated health report at least every 12 months for an older toddler or preschool child. A child's record must contain initial and subsequent health reports. Correction: A updated health assessment was obtained for child 4 and placed in their file. Inspection: Renewal. Source: PA DHS COMPASS provider search (compass.dhs.pa.gov).

   Corrected 4/4/2025
6. High risk3/3/2025

   Consent for emergency medical care required prior to admission/Consent for administration of minor first-aid required prior to admission (3290.182(3)/3290.182(5))

   Documentation of the emergency contact information on file for child 2, did not include signed parental consent for emergency medical care or consent for administration of minor first-aid procedures by facility staff. Written consent is required prior to admission. This was corrected during the inspection. Requirement: A child's record must contain signed parental consent for emergency medical care for the child. Written consent is required prior to admission. A child's record must contain signed parental consent for administration of minor first-aid procedures by facility staff. Written consent is required prior to admission. Correction: Written parental consent for emergency medical care and consent for administration of minor first-aid procedures were obtained the day of the inspection. Inspection: Renewal. Source: PA DHS COMPASS provider search (compass.dhs.pa.gov).

   Corrected 4/4/2025
7. Medium-High risk3/3/2025

   Every 60 days (3290.94(a)(1))

   Documentation of the fire drill log on file showed that fire drills were not being completed every 60 days. Fire drills were conducted on 3/28/24 then again on 5/28/24; which is 61 days, 7/23/24 then again on 9/24/24; which is 63 days, 11/11/24 then again on 1/22/25; which 72 days. Requirement: The operator or designated staff person who is responsible for compliance with this chapter shall conduct fire drills and ensure that fire drills are conducted at least once every 60 days. Correction: Fire drills will be completed every 60 days. Inspection: Renewal. Source: PA DHS COMPASS provider search (compass.dhs.pa.gov).

   Corrected 4/22/2025