Boys and Girls Club of Northeast Florida - Biltmore Elementary School Boys & Girls Club

2025

1. Medium-High riskStandard 334/22/2025

   33. Training Requirements CCF Handbook, Section 4 CCF Handbook, Section 4 (Form DEL-SR-6200A) (33-04)

   Documentation of in-service training was not recorded on CF-FSP Form 5268, Child Care In-service Training Record. CCF Handbook, Section 4.2.7, B (Section 2.1 Health and Safety, Page 3) [SR] Comments: In-service training log was not available for review in the staff files. Additionally some staff did not have the School Readiness Certificates for review by the Licensing Specialist. Provider will submit copies of all missing certificates and forms by due date. From The School Readiness Section 3.3 Annual-in-service training: Upon successful completion of preservice training requirements, all child care personnel must complete the annual ten (10) clock-hours or one (1) CEU of in-service training concentrating on children ages birth through 12, as required in Rule 65C-22.001(6), F.A.C., Child Care Facility Handbook (October 2021), Rule 65C-22.008(5), F.A.C., School-Age Child Care Facility Handbook (October 2021), or Rule 65C- 20.008(7), F.A.C., Family Day Care Home and Large Family Child Care Home Handbook (October 2021), Rule 6M-4.620, F.A.C., and this handbook, as applicable School Age Handbook Section 4.2.5 Annual in-service: Documentation of the in-service training requirement must be recorded on CF-FSP Form 5268, Child Care In-Service Training Record, and included in the child care facilitys personnel records. CF-FSP Form 5268 is incorporated by reference in 65C- 22.001(7)(i), F.A.C. and may be obtained from the Departments website at www.myflfamilies.com/childcare. A new in-service training record is required each fiscal year. The in-service training records for the previous two fiscal years must also be maintained at the school-age child care program for review by the licensing authority. HEALTH REQUIREMENTS 34. Communicable Disease Control CCF Handbook, Section 6.1 CCF Handbook, Section 6.1 (Form DEL-SR-6200A) Compliance 35. CPR Requirements CCF Handbook, Section 4.2.4 CCF Handbook, Section 4.2.4 (Form DEL-SR-6200A) Compliance 36. First Aid Requirements CCF Handbook, Section 4.2.4 and 6.2 CCF Handbook, Section 4.2.4 and 6.2 (Form DEL-SR-6200A) Compliance 37. Emergency Telephone Numbers CCF Handbook, Section 6.3 CCF Handbook, Section 6.3 (Form DEL-SR-6200A) Compliance 38. Accident/ Incident Notification and Documentation CCF Handbook, Section 6.3 & 6.4 CCF Handbook, Section 6.3 & 6.4 (Form DEL-SR-6200A) Compliance Source: FL DCF CARES inspection 2025-04-22. View official inspection document (report 1601897b-63fc-46a4-b57f-c09e1c0382c2)

   Not corrected
2. Medium-High riskStandard 424/22/2025

   42. (42-03)

   A signed statement from the custodial parent(s) or legal guardian(s) attesting that the facility had provided the department's Know Your Child Care Facility brochure was not on file for the child(ren). CCF Handbook, Section 7.3, C.1. (Section 2.1 Health and Safety, Page 3) Record Keeping [SR] Comments: Licensing Specialist reviewed 41 children's files. The enrollment forms were missing the statement about the "Know your Child Care Facility Brochure". Provider will submit an updated copy of the enrollment form by due date. Per School Age Handbook Section 7.3 Enrollment Information: C. There must be signed statements from the custodial parents or legal guardian that the school-age child care program has provided them with the following information: 1. The Departments child care facility brochure, CF/PI 175-24, Know Your Child Care Facility is incorporated by reference in 65C-22.001(7)(m), F.A.C. This brochure may be obtained from the licensing authority or by going to the Departments website at www.myflfamilies.com/childcare. Local licensing agencies may use an equivalent brochure approved by the Department Due: 5/9/2025 Source: FL DCF CARES inspection 2025-04-22. View official inspection document (report 1601897b-63fc-46a4-b57f-c09e1c0382c2)

   Not corrected
3. Medium-High riskStandard 424/22/2025

   42. (42-04)

   A signed statement from the custodial parent(s) or legal guardian(s) attesting that the facility had provided their written disciplinary and expulsion policies was not on file for the child(ren). CCF Handbook, Section 7.3, C.2. and Section 2.8, C (Section 2.1 Health and Safety, Page 3) Record Keeping [SR] Comments: The enrollment forms were missing the statement about the "Discipline/Expulsion Policies". Provider will submit an updated copy of the enrollment form by due date. From the Child Care Facility Handbook Section 7.3 Enrollment information C: There must be signed statements from the custodial parents or legal guardian that the school-age child care program has provided them with the following information: 2. The school-age child care programs written disciplinary and expulsion policies. Source: FL DCF CARES inspection 2025-04-22. View official inspection document (report 1601897b-63fc-46a4-b57f-c09e1c0382c2)

   Not corrected
4. Medium-High riskStandard 434/22/2025

   43. Personnel Records CCF Handbook, Section 7.4 CCF Handbook, Section 7.4 (Form DEL-SR-6200A) (43-01)

   Personnel records or copies of records were not being maintained at the facility and available for review by the licensing authority. CCF Handbook, Section 7.4 (Section 2.1 Health and Safety, Page 3) Record Keeping [SR] Comments: Licensing Specialist reviewed 4 new staff files. Staff files were missing different documents. Details found on the supplemental page. Provider explained she requested documents from the Human Resources Department as of 4/29/2025. Provider will email the missing documentation by due date. From The Child Care Facility Handbook Section 7.4 Personnel Records: licensing authority and must include: A. A complete employment application with the required statement pursuant to section 402.3055(1)(b), F.S. B. Documentation of position and date of employment. C. A signed CF-FSP Form 5337, Child Abuse &Neglect Reporting Requirements form. CF-FSP Form 5337 is incorporated by reference in paragraph in 65C-22.001(7)(l), F.A.C., must be signed on or before hire date and annually thereafter by all child care personnel. D. A signed CF-FSP 5217, Volunteer Acknowledgement form, for volunteers. CF-FSP 5217 is incorporated by reference in 65C-22.001(7)(e), F.A.C., and may be obtained from the Departments website, www.myflfamilies.com/childcare. Written documentation of volunteer hours must be maintained at the facility and available for review by the licensing authority. E. Copies of training information and credentials as applicable. 44. Background Screening Documents CCF Handbook, Section 7.4.1 CCF Handbook, Section 7.4.1 (Form DEL-SR-6200A) Noncompliance Source: FL DCF CARES inspection 2025-04-22. View official inspection document (report 1601897b-63fc-46a4-b57f-c09e1c0382c2)

   Not corrected
5. High riskStandard 444/22/2025

   44. (44-01)

   A complete CF-FSP Form 5131, Background Screening and Personnel File Requirements, was not on file for all employees. CCF Handbook, Section 7.4.1, A (Section 2.1 Health and Safety, Page 3) Record Keeping [SR] Comments: Licensing Specialist reviewed 4 new staff files. Staff files were missing Level 2 Background Screening. See supplemental page for details. Each personnel record must have a completed CF-FSP Form 5131, Background Screening and Personnel File Requirements, which is incorporated by reference in paragraph 65C-22.001(7)(b), F.A.C. B. CF Form 1649A, Child Care Attestation of Good Moral Character, must be completed for all childcare personnel at the time of initial screening or upon change in employers. CF Form 1649A is incorporated in reference by 65C- 22.001(7)(a), F.A.C., and may be obtained from the Departments website at www.myflfamilies.com/childcare. C. A copy of the eligible results, for the Level 2 screening, generated from the Clearinghouse must be on record for each personnel. If awaiting Out-of-State criminal history results, a copy of the DCF email informing of the individuals eligibility for a provisional hire status must be in the personnel file. D. A copy of the DCF letter/email informing of search conducted of the Floridas child abuse and neglect registry must be on record for each personnel screened between July 1st and December 15th of 2016. E. A copy of each request made to out of state child abuse and neglect registries for individuals that lived outside the state of Florida in the preceding five years. Source: FL DCF CARES inspection 2025-04-22. View official inspection document (report 1601897b-63fc-46a4-b57f-c09e1c0382c2)

   Not corrected