PONCA TRIBAL EARLY CHILDHOOD CENTER

Parent permission

One child with medication did not have a signed parent permission form for the medication. Visit: Periodic / Full. Plan to correct: Staff in charge states the form will be completed when parent picks up the child today. She states they will make sure the form is always completed for any medications. Source: OKDHS Child Care Locator program record.

Continuing professional development

One staff member did not complete the required amount of training hours in the past 12 months. Visit: Periodic / Full. Plan to correct: Ms. Gonzales stated that she has printed all staff registry logs to highlight dates and current hours, and have a discussion with all staff about training hours and PDL requirements. She stated that the staff in question will be given a verbal warning today and will be required to finish the remaining hours by this Friday. Source: OKDHS Child Care Locator program record.

Required individuals

Two individual's, one teaching staff and one kitchen staff were hired and working in the program without having been fingerprinted or the criminal history process initiated. . Visit: Periodic / Full. Plan to correct: Ms. Gonzales sent the employees home while licensing was present. Ms. Gonzales stated she would have all employees checked prior to them starting in the building. Source: OKDHS Child Care Locator program record.

Oklahoma Professional Development Ladder

One staff member has an expired PDL and did not resubmit in time to maintain a current PDL Visit: Periodic / Full. Plan to correct: Ms. Gonzales stated that she would update all professional development plans and checking those plans each month to ensure staff are completing hours and not letting PDL's expire. Source: OKDHS Child Care Locator program record.

Continuing professional development

The minimum number of hours were not obtained to maintain the professional development ladder certificate for one staff member Visit: Periodic / Full. Plan to correct: Ms. Gonzales stated that she would review all staff professional development plans to ensure staff have enough hours completed throughout 12 months. The staff documented today will begin additional courses today. Source: OKDHS Child Care Locator program record.

Fire inspections

Fire inspection has not been completed in over 2 years Visit: Periodic / Full. Plan to correct: Ms. Gonzalez stated she will call the marshal today to have it scheduled and move her log into her office. Source: OKDHS Child Care Locator program record.

Oklahoma Professional Development Ladder

One staff employed over 12 months does not have a current PDL. Visit: Periodic / Full. Plan to correct: Ms. Gonzalez stated she will have her education coordinator create a tracking spreadsheet for PDL expiration dates to track upcoming dates, and call the staff member and ask about the training hours and PDL. Ms. Gonzalez stated she would ask the staff member to have it completed and resubmit by 7/18 due to staff being off during summer months. Source: OKDHS Child Care Locator program record.

340:110-3-296(b)(2)(B)(iii) — Soft products, such as quilts, comforters, sheepskins, pillows, stuffed toys, and bumper pads are prohibited inside and on the side of infant rest equipment.

Rest time: (SERIOUS) Infants are wrapped in blankets in their cribs and pillows are in the cribs with infants while asleep. Complaint finding: Substantiated (complaint #18403). Plan to correct: Blankets and pillows have been removed from all cribs. Appropriate sleep environment requirements have been posted in the classroom. Director will have daily contact with each classroom to ensure requirements are being met. Source: OKDHS Child Care Locator program record.

340:110-3-287(c) — Non-job related. do not participate in personal activities that may interfere with supervision, such as visitors, phone calls, or electronic device use.

Additional Non-Compliance Found During Investigation: Supervision (SERIOUS): Staff were observed on their cell phones while caring for children. Complaint finding: Substantiated (complaint #18403). Plan to correct: Supervision training with OHS scheduled 3/14/25. Disciplinary Actions have been conducted - termination of one staff member and written disciplinary action for other staff member involved. Source: OKDHS Child Care Locator program record.

340:110-3-284(c)(2)(A) — individualize the care and learning opportunities meeting each child's needs based on the child's age and abilities, including reviewing the information provided by parents while respecting confidentiality;

Additional Non-Compliance Found During Investigation: Personnel: Children's needs were not met by child being ignored, stepped over, and lack of interaction for a minimum of 1 hour Complaint finding: Substantiated (complaint #18403). Plan to correct: Checklist of infant activities for rotation of child/staff interactions. Staff will utilize their Alexa timer to ensure children have appropriate rotation of activities. Source: OKDHS Child Care Locator program record.

340:110-3-284(c)(2)(C) — demonstrate prudent and responsible behavior reasonably ensuring children's health and safety;

Additional Non-Compliance Found During Investigation: Personnel: Staff member was told about potential food allergies, and it was not communicated or documented appropriately to all staff and the child was given the potential allergen, a danger to the child's health and safety. Complaint finding: Substantiated (complaint #18403). Plan to correct: Allergies and potential allergies are posted in classrooms and kitchen. Licensing requirements training scheduled 3/14/25. Source: OKDHS Child Care Locator program record.

340:110-3-289(j)(3) — do not remain for more than 20 minute increments in equipment restricting freedom of movement, such as rest equipment, swings, high chairs, or stationary activity centers, except while eating in high chairs or similar stationary equi

Additional Non-Compliance Found During Investigation: Equipment: (SERIOUS) Infant was observed sitting in a swing for a period longer than 20 minutes. Complaint finding: Substantiated (complaint #18403). Plan to correct: Licensing requirements reviewed. Licensing Training scheduled with OHS on March 14, 2025. Education manager will meet with teaching staff weekly to ensure licensing requirements are being met and are understood. Source: OKDHS Child Care Locator program record.

340:110-3-296(b)(2)(B)(ii) — When an infant falls asleep in equipment other than appropriate rest equipment, the infant is immediately moved to appropriate rest equipment.

Additional Non-Compliance Found During Investigation: Rest time: (SERIOUS) Infant was not placed in crib after falling sleep in a swing which is not appropriate rest equipment. Complaint finding: Substantiated (complaint #18403). Plan to correct: Licensing Requirements were reviewed. Appropriate sleep environment requirements posted in classroom. Classroom teacher will retake Safe Sleep training. Source: OKDHS Child Care Locator program record.

340:110-3-287(a) — Supervision. Supervision is the function of observing, overseeing, and guiding a child or group of children, including an awareness of, and responsibility for, the ongoing activity of each child, and being near enough to intervene when

Additional Non-Compliance Found During Investigation: Supervision: Infant was left unattended on the diaper changing table. Complaint finding: Substantiated (complaint #18403). Plan to correct: Changing table moved to accommodate teachers being in reach the counter and sink. Supervision training scheduled with DHS March 14, 2025. Source: OKDHS Child Care Locator program record.

Diaper changing area

Two diaper changing areas in the program had toys or teaching materials on them and were not removed Visit: Other / Partial. Plan to correct: Ms. Gonzales stated she will print out the licensing requirements for diapering and toileting and will have a conversation with the staff involved. Source: OKDHS Child Care Locator program record.

Appropriate sleep environment

One infant over 3 months of age was swaddled Visit: Periodic / Full. Plan to correct: Ms. Gonzales stated that she will enforce no swaddling for all the infants unless a doctor's note is provided. Source: OKDHS Child Care Locator program record.

Inappropriate sleep environment

One child under 1 year of age has a blanket in their crib Visit: Periodic / Full. Plan to correct: Ms. Gonzales stated that she will enforce no infants will have blankets. Source: OKDHS Child Care Locator program record.

Weekly lesson plans

Four year old classroom had outdated lesson plans posted. Visit: Periodic / Full. Plan to correct: Ms. Gonzales stated that she will make sure that current plans are posted today. Source: OKDHS Child Care Locator program record.

Medication administration

Medication administered was not logged on permission form for one child. Visit: Periodic / Full. Plan to correct: Ms. Gonzales stated staff would complete a parent permission log for their child for any medication needed. Source: OKDHS Child Care Locator program record.

Equipment inventory

Equipment Inventory has not been completed in the past 12 months Visit: Periodic / Full. Plan to correct: Ms. Gonzales stated that she will complete it and submit to licensing by tomorrow. Source: OKDHS Child Care Locator program record.

Physical environment checklist

Checklist has not been completed in the past 12 months Visit: Periodic / Full. Plan to correct: Ms. Gonzales stated that she will complete it and submit to licensing by tomorrow. Source: OKDHS Child Care Locator program record.

Monthly

Tornado drill has not been completed since August Visit: Periodic / Full. Plan to correct: Ms. Gonzales stated she would complete one tomorrow and will begin doing all drills on 3rd Thursday of each month. Source: OKDHS Child Care Locator program record.

Monthly

Fire drill has not been completed since August Visit: Periodic / Full. Plan to correct: Ms. Gonzales stated she would complete one tomorrow and will begin doing all drills on 3rd Thursday of each month. Source: OKDHS Child Care Locator program record.