Raritan Bay Area YMCA - Early Learning Center

2025

1. Medium-High risk5/19/2025

   N.J.A.C. 3A:52-5.2(b) — Ensure the center makes the necessary repairs to the fire panel so that it displays normal mode. At the time of inspection, the center's fire panel displayed "trouble" mode. The center was advised to contact the monitoring compan

   Ensure the center makes the necessary repairs to the fire panel so that it displays normal mode. At the time of inspection, the center's fire panel displayed "trouble" mode. The center was advised to contact the monitoring company. A representative from the monitoring company confirmed that they were still receiving a signal/communication from the center. Regulation: An applicant seeking a license or a Certificate of Life/Safety Approval to operate a center shall comply with all applicable provisions of the New Jersey Uniform Fire Code, as specified in N.J.A.C. 5:70 and hereinafter referred to as the NJUFC. The center shall obtain the building's fire safety inspection certificate issued by the municipality in which it is located, based on a fire inspection conducted within the preceding 12 months, reflecting the center's compliance with all applicable provisions of the NJUFC. The center shall maintain on file the building's fire safety inspection certificate.

   Corrected 6/12/2025
2. Medium-High risk5/19/2025

   N.J.A.C. 3A:52-7.3(a) — Ensure that children's health records are current and maintained on file. Universal Health Records are needed for 5 children and record of immunizations is needed for 1 child. 6-12-2025: Universal Health Records Needed for 2 child

   Ensure that children's health records are current and maintained on file. Universal Health Records are needed for 5 children and record of immunizations is needed for 1 child. 6-12-2025: Universal Health Records Needed for 2 children. Regulation: (a) For early childhood programs, the following shall apply: 1. Each child not enrolled in a public or private school shall have had a health examination performed by a health care provider within: i. Six months prior to admission, for children who are 2½ years of age or younger; or ii. One year prior to admission, for children above 2½ years of age. 2. For each child not enrolled in a public or private school, upon admission, the center shall maintain on file at the center a Universal Child Health Record (Department of Health Form CH-14) or its equivalent, updated annually, along with an immunization record , and a special care plan, if applicable. A 30-day grace period is permitted in N.J.A.C. 8:57- 4.5(e): i. For children coming from other states or countries in accordance with N.J.A.C. 8:57-4.6 and 4.7; and ii. For children who are in foster care or experiencing homelessness as defined by the McKinney-Vento Act, 42 U.S.C. § 11434a(2). 3. For children enrolled in a public or private school, the center shall obtain a written statement from each child's parent indicating: I. That the child is in good health and can participate in the normal activities of the program; and ii. Any conditions or specific needs that may require special accommodations. 4. If immunizations are contraindicated for medical reasons, the center may choose to admit the child, provided that the parent submits to the center a written statement from a health care provider attesting to the following: i. The reason the immunization is medically contraindicated; and ii. The specific time period that the immunization is medically contraindicated. 5. A child shall be exempted from a physical examination, immunization, or medical treatment if the parent obje

   Corrected 8/26/2025
3. High risk5/19/2025

   N.J.A.C. 3A:52-4.8(d) — Ensure that all credentialed staff complete 20 hours of staff development annually. Training is needed for 1 staff member.

   Ensure that all credentialed staff complete 20 hours of staff development annually. Training is needed for 1 staff member. Regulation: The director, head teacher(s), group teacher(s), and program supervisor(s) shall each complete 20 hours of staff development each year. Recommended topics of training for these staff include educational and physical activity; special needs programming and program development; social-emotional and behavioral development for young children; legal issues, including ADA guidelines and leadership and advocacy.

   Corrected 6/12/2025
4. Medium-Low risk5/19/2025

   N.J.A.C. 3A:52-4.8(c) — Ensure that all staff complete 12 hours of staff development annually. Training is needed for 1 staff member.

   Ensure that all staff complete 12 hours of staff development annually. Training is needed for 1 staff member. Regulation: The center shall ensure that all staff members who work at the center complete 12 hours of continuing staff development each year. Orientation training as specified in N.J.A.C. 3A:52-4.8(a) may be included for six of the required hours of staff development specified in N.J.A.C. 3A:52-4.8(c) and (d).

   Corrected 6/12/2025
5. Medium-Low risk5/19/2025

   N.J.A.C. 3A:52-4.1(d) — Ensure the Staff Records Checklist is updated to include all staff and that all items outlined on it are maintained on file, including criminal disclosure statements.

   Ensure the Staff Records Checklist is updated to include all staff and that all items outlined on it are maintained on file, including criminal disclosure statements. Regulation: the Staff Records Checklist for the current director and all staff members currently working at the center shall be maintained on file at the center.

   Corrected 7/25/2025
6. High risk5/19/2025

   N.J.A.C. 3A:52-7.6(b)(6) — Ensure accident reports are completed with all required components including the time and method of parent notification.

   Ensure accident reports are completed with all required components including the time and method of parent notification. Regulation: (b) The center shall maintain on file a written record of each incident resulting in an injury as specified in (a) above. These records shall include the following: 1. The name of the injured child; 2. The date, time and location of the incident; 3. The name and address of the center; 4. The name of the person completing the report; 5. The date the report was completed; and 6. A written description of the following: i. The incident; ii. The injury to the child; iii. The names of witnesses to the incident; and iv. The follow-up action taken by the center, including: (1) Application of first aid; and (2) Consultation or treatment by a licensed physician or other health care provider, if applicable. (d) Upon request of the child's parent, the center shall provide a written description of the incident by the end of the next operating day.

   Corrected 6/12/2025
7. High risk5/19/2025

   N.J.A.C. 3A:52-7.5(b)(10) — Ensure that all medications outlined on a child's special care plan are maintained at the center when the child is present. A second epi pen is needed for one child and albuterol and a nebulizer is needed for one child. 6-12-

   Ensure that all medications outlined on a child's special care plan are maintained at the center when the child is present. A second epi pen is needed for one child and albuterol and a nebulizer is needed for one child. 6-12-2025: Albuterol and a nebulizer is needed for one child. Regulation: (9) The center shall develop and follow a policy on the administration of medication and health care procedures to children, which shall include the following provisions: before administering a health care procedure associated with a child’s health condition, such as the use of a blood glucose monitor, nebulizer, or epinephrine pen, the center shall ensure that all staff members who administer the procedure are taught to do so by the child’s parent or another appropriately-trained person. There shall be at least two staff members present at the center who are trained in such health care procedures. 10. The center shall store prescribed epinephrine pens in their original boxes with the child’s name and prescription. A special care plan or other documentation from a health care provider shall accompany the epinephrine pen. If two epinephrine pens are required, both shall be available. Each center under the jurisdiction of N.J.S.A. 18A:40-12.5 shall store back-up epinephrine pens on site consistent with the requirements stated at N.J.S.A. 18A:40- 12.5.e(1).

   Corrected 8/26/2025
8. Medium-Low risk5/19/2025

   N.J.A.C. 3A:52-6.8(k) — Ensure the center's social media policy includes guidelines for appropriate staff conduct, including prohibiting the posting of photographs or videos of any children other than their own.

   Ensure the center's social media policy includes guidelines for appropriate staff conduct, including prohibiting the posting of photographs or videos of any children other than their own. Regulation: The center shall develop and follow a written policy on the use of social media including, but not limited to the use of social networking sites and other websites; the use of e-mail, text messages, and other electronic means of communication with staff and parents; the types of social media that the center uses, the methods and devices the staff use to communicate with the parent, the guidelines for appropriate conduct by staff members, and the guidelines for parents, including but not limited to, prohibiting the posting of photographs or videos of any child other than their own.

   Corrected 6/12/2025
9. Medium-High risk5/19/2025

   N.J.A.C. 3A:52-6.8(a)(1) — Ensure all items outlined on the Children's Records Checklist are maintained on file, including parent authorization for emergency treatment.

   Ensure all items outlined on the Children's Records Checklist are maintained on file, including parent authorization for emergency treatment. Regulation: The center shall complete and maintain on file for each enrolled child a Children’s Records Checklist, signed by the director, sponsor, or sponsor representative and designated by the Office of Licensing, indicating that the center has obtained documentation of the child's name, address, birth date, and date of enrollment; the name(s), home and work address(es), home and work telephone number(s) and signature(s) of the parent(s); the name(s), address(es), and telephone number(s) of any person(s) authorized by the parent(s) to visit the child at the center and/or take the child from the center, as specified in N.J.A.C. 3A:52-6.5(a)1; and the name, address, and telephone number of the child's health care provider; signed authorization from the parent(s) for emergency medical treatment; the parent’s signature attesting to the receipt of the Information to Parents document, as specified in N.J.A.C. 3A:52-3.6(b); the parent’s signature attesting to the receipt of the Information to Parents document, as specified in N.J.A.C. 3A:52-3.6(b).; health information for each child, as follows: for early childhood programs, a record of the child’s health examination and immunizations, as specified in N.J.A.C. 3A:52-7.3(a); and for school-age child care programs, a record of the parent’s statement concerning the child’s health, as specified in N.J.A.C. 3A:52-7.3(b).

   Corrected 7/25/2025
10. Medium-High risk5/19/2025

    N.J.A.C. 3A:52-5.3(a)(15) — Ensure that the bathroom ventilation outlets are cleaned and maintained free of dust.

    Ensure that the bathroom ventilation outlets are cleaned and maintained free of dust. Regulation: Indoor maintenance and sanitation requirements are as follows: ventilation outlets shall be clean and free from obstructions, and filters shall be replaced when saturated.

    Corrected 6/12/2025
11. High risk5/19/2025

    N.J.A.C. 3A:52-4.5(b)(2) — Complete and maintain daily time sheets with arrival and departure times for staff.

    Complete and maintain daily time sheets with arrival and departure times for staff. Regulation: The director shall have the authority and responsibility for the implementation of policies and procedures for the day-to-day operation of the center, including maintenance of staff attendance records indicating daily hours worked and maintenance of children's daily attendance records, including the daily time of arrival and departure.

    Corrected 6/12/2025