Hopkins House - Helen Day Preschool Academy

8VAC20-780-270-A

Areas and equipment of the center shall be maintained in a clean, safe and operable condition. 1. The changing table pad in the toddler's class had a tear of approximately 1/2 an inch. 2. The utility door to the air conditioning unit in the toddler's class was unlocked and the door handle was within reach and able to be opened children. 3. The cabinets in the infant's classroom had peeling/chipped paint. 4. The cabinets, doors, and wall in the two's and three's classrooms had peeling/chipped paint. 5. There was a missing Formica strip along the countertop in the three's classroom, leaving engineered wood fibers exposed.

8VAC20-780-280-B

Hazardous substances must be in a locked place that prevents access by children. In the toddler's classroom, the cleaning solution and sanitizing solution were stored in an unlocked cabinet, within reach of children.

8VAC20-780-40-M

The center is required to keep a current list of all known allergies, sensitivities, and dietary restrictions in each room or area where children are present. The list must be dated and kept confidential. The list of children with known allergies in the two's room was posted on the wall in view of anyone entering the room.

8VAC20-780-420-E-3

REPEAT VIOLATION Up-to-date information is required to be requested from the parent for each child's record at least annually. The information in the record of Child D had not been updated in over 15 months which is overdue by three months. Complaint related: No

8VAC20-780-410-1

COMPLAINT RELATED The following action is forbidden: roughly handling a child. On February 10, 2026, during naptime, Staff #1 was observed picking up Child A by the back of their pants and then their right arm to move Child A to the other side of the classroom, approximately 15 feet. Staff #1 then threw Child A's blanket at them, after they were on their cot. Complaint related: Yes

8VAC20-780-400-B

COMPLAINT RELATED Behavioral guidance shall be constructive in nature, age and stage appropriate, and shall be intended to redirect children to appropriate behavior and resolve conflicts. On February 10, 2026, during naptime, Staff #1 physically moved Child A by the back of their pants and their arm, when Child A was off their cot and near another sleeping child in the classroom. The distance Child A was moved was approximately 15 feet. Complaint related: Yes

8VAC20-780-340-A

COMPLAINT RELATED When staff are supervising children, they shall always ensure their care, protection, and guidance. On February 10, 2026, Staff #1 roughly handled and threw a blanket at Child A in a manner that did not ensure their care, protection, and guidance. Complaint related: Yes

8VAC20-780-240-B

SYSTEMIC DEFICIENCY Staff are to complete orientation training no later than seven days of the date of assuming job responsibilities. Staff #3, employed for 6 months, did not have record of orientation. Complaint related: No

8VAC20-780-70

SYSTEMIC DEFICIENCY Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment. Staff #3, employed for 6 months, did not have record of reference verifications. Complaint related: No

8VAC20-780-160-A

REPEAT VIOLATION SYSTEMIC DEFICIENCY Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment. Staff #3 who had been in contact with children, had documentation of TB screening dated four days after date of hire. Complaint related: No

8VAC20-780-160-A

Documentation of a negative tuberculosis (TB) screening must be submitted, before coming into contact with children. Board Members 1 and 2, who visit the facility weekly to read to the children in the classrooms did not have a current TB screening results available for review. This information was confirmed by the director.

8VAC20-780-240-D

Staff are to complete orientation within 7 days of hire. Staff 1 and 2 did not have documentation of orientation on file for review at the time of inspection. Staff 1 had been employed for 26 days and staff 2 had been employed for 8 days.

8VAC20-780-420-E-3

The center will ensure annually that parent confirmation of the required information in the child record is up to date. Four of five child files reviewed, did not contain Evidence: of an annual update by parent, since the date of enrollment of the child.

8VAC20-780-160-A

REPEAT VIOLATION SYSTEMIC DEFICIENCY Each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with the children. The TB test for Staff 1 was completed two months after hire.

8VAC20-780-160-C

A tuberculosis (TB) screening is required every two years from the last screening. Staff 2's updated screening was due 2 years ago, Staff 3's updated screening was due 13 months ago. The updated screenings have not yet been completed.

8VAC20-780-340-A

REPEAT VIOLATION SYSTEMIC DEFICIENCY When staff are supervising children, they shall always ensure their care, protection, and guidance. In the infant classroom, the egress door was blocked by three cribs. During the time of the inspection, there were no children asleep in the cribs.

8VAC20-780-140-A

Each child shall have a physical examination by or under the direction of a physician: Before the child's attendance; or within 30 days after the first day of attendance. Child B and C, both in attendance for over 6 months, have no record of a physical available for review. Complaint related: No

8VAC20-780-160-A

Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment. Staff 1 had documentation of Tb screening 90 days prior to date of hire.

8VAC20-780-340-A

REPEAT VIOLATION When staff are supervising children, they shall always ensure their care, protection, and guidance. 1. A child was observed picking up cereal from the floor and eating it. 2. Teacher was observed standing in hall with 4 children in the classroom while one child was in the bathroom. This resulted in children not being under direct supervision.

8VAC20-780-280-B

REPEAT VIOLATION: Hazardous substances such as cleaning materials, shall be kept in a locked place using a safe locking method that prevents access by children. A bucket labeled "Bleach" was on the kitchen counter accessible to children, as the kitchen area is open (there is no door).

8VAC20-780-270-A

Areas and equipment of the center, shall be maintained in a clean, safe and operable condition. Wall in the upstairs bathroom, behind the toilet was repaired with duct tape, the toilet in the downstairs class bathroom was repaired with duct tape, both of which pose a health risk with maintaining cleanliness and sanitization.

8VAC20-780-340-A

REPEAT VIOLATION When staff are supervising children, they shall always ensure their care, protection, and guidance. Child A was running on the basketball court on the local playground, when they tripped and fell, scraping their forehead over and under the left eye. Staff 1 stated that the child got up and continued to play, so no first aid was given. Staff also stated that abrasions were noted after the child woke up from naptime, and no first aid was given at that time. Complaint related: No

8VAC20-780-540-D

An ice pack or cooling agent is required to be available on field trips. Staff 1 confirmed that there was not an ice pack in the 1st aid bag at the playground with the children at the time that Child A was injured. Staff 1 stated that the ice pack had been used and not replaced yet. Complaint related: No

8VAC20-780-280-B

Hazardous substances such as cleaning materials, shall be kept in a locked place using a safe locking method that prevents access by children. 1. Cleaning material bottles were observed on a shelf in the hallway children's bathroom. 2. A bucket labeled "Bleach" was on the kitchen counter accessible to children, as the kitchen area is open (there is no door). 3. Air Freshener noted to be on the changing table in the two-year old classroom, accessible to children.

8VAC20-780-280-G

If hazardous substances are not kept in original containers, the substitute containers shall clearly indicate their contents. Two unlabeled spray bottles were noted in the bathroom used by the K-Prep class. Teacher confirmed they were cleaning fluids.