The Learning Journey Academy II

1240-04-01-.08 Record Keeping

The staff files lacked documentation (signed and completed criminal history disclosure, for example) for all required items. The Licensing Consultant could not locate certain necessary documents requested by the department. — Visit: QRIS Monitoring visit,Technical Assistance — Action taken: To ensure clarity and compliance, the Director will go through the staff files directly with the Licensing Consultant to confirm that all necessary documentation is in place and properly organized.

1240-04-01-.13 Food and Food Service

The Licensing Consultant did not see the food allergies posted in the infant classroom. — Visit: QRIS Monitoring visit,Technical Assistance — Action taken: To prevent this violation from happening again, the agency will implement daily classroom checks to ensure all required postings, including food allergy lists, are visible and up to date.

1240-04-01-.08 Record Keeping

The children's files are missing essential documentation as outlined in the child care licensing rules and regulations. Specifically, the licensing summary review received and influenza vaccinations are not included in their files. Additionally, the immunization records have gaps (missing shots) that do not meet the Health Department's requirements. — Visit: QRIS Monitoring visit,Technical Assistance — Action taken: To prevent this from happening again, we will communicate more effectively with our licensing consultant and ensure that all requested documentation is presented during visits. We will also walk through each file with her if needed to confirm compliance. Our goal is to maintain transparency and accuracy at all times.

1240-04-01-.10 Duty to Report Child Abuse and Neglect

During the announced QRIS visit on 05/06/2025, the Licensing Consultant did not see the Recognition & Reporting of Child Abuse, Neglect, and Maltreatment training in the educator's staff file. — Visit: QRIS Monitoring visit,Technical Assistance — Action taken: The child care agency will implement a monthly file check to ensure all staff training documents are current, properly filed, and easily accessible.

1240-04-01-.05 Ownership, Organization, and Administration

The Child Care Provider failed to submit a proposed budget that demonstrates sufficient funding for both initial and ongoing expenses by the deadline of April 18, 2025. — Visit: QRIS Monitoring visit,Technical Assistance — Action taken: The Child Care Provider will resubmit the budget annually to the Licensing Consultant if it remains unchanged.

1240-04-01-.03 Requirements for Licensure as a Child Care Agency

The child care provider failed to use the provider portal to submit necessary information for maintaining the provider record and meeting compliance requirements by the deadline of April 18, 2025. — Visit: QRIS Monitoring visit,Technical Assistance — Action taken: The Child Care Provider will ensure they are in full compliance with all regulatory requirements and ask their Licensing Consultant to assist them in addressing any issues promptly.

1240-04-01-.17 Transportation

On 10/15/2024, during the complaint investigation, the Licensing Consultant did not observe documentation that the maintenance of the vehicle used to transport children had been performed by a certified mechanic on-site. — Visit: Complaint Investigation,Technical Assistance — Action taken: The Child Care Provider will ensure that the maintenance of the vehicle is on-site and available for the Licensing Consultant to review.

1240-04-01-.17 Transportation

On 10/15/2024, during the complaint investigation, the Licensing Consultant did not observe documentation of daily inspections on-site and necessary repairs or other appropriate action taken before transporting children. — Visit: Complaint Investigation,Technical Assistance — Action taken: The Child Care Provider will ensure that daily inspections are completed, documented on-site, and available for the Licensing Consultant to review.

1240-04-01-.17 Transportation

On 10/15/2024, during the complaint investigation, the Licensing Consultant observed a new driver a physical walkthrough of a small white bus upon arrival. The department has not approved the driver or the small white bus to transport children at the child care agency. — Visit: Complaint Investigation,Technical Assistance — Action taken: The Child Care Owner will ensure that the driver's file is submitted and approved before transporting.

1240-04-01-.07 Criminal Background Check and State Registry/Records Review Procedures

During the complaint investigation on 9/26/2024, the Licensing Consultant discovered that an educator was excluded by criminal background from working with children. The Licensing Consultant observed the educator in the preschool classroom with another educator with 10 children ages 3 to 4 years old. The Director/Owner notified the educator to leave the premises immediately. — Visit: Complaint Investigation,Technical Assistance — Action taken: The administration team of the child care agency will ensure that criminal background checks are received before the working interview and orientation.