OWASSO FAMILY YMCA

Background Investigations

2 staff did not have background checks associated with the program Visit: Periodic / Full. Plan to correct: Will have the 2 staff missing complete BIDS today, will have a complete BIDS before used in ratio in the future Source: OKDHS Child Care Locator program record.

General qualifications, responsibilities, and professional development

All new staff will establish roles and create a cecpd account and work on PD training Visit: Periodic / Full. Plan to correct: will get all staff on CECPD and get PD hours completed Source: OKDHS Child Care Locator program record.

340:110-3-287(a) — Supervision. Supervision is the function of observing, overseeing, and guiding a child or group of children, including an awareness of, and responsibility for, the ongoing activity of each child, and being near enough to intervene when

Additional Non-Compliance Found During Investigation: Supervision: teacher observed not maintaining supervision while children were involved in inappropriate play. (Serious) (Substantiated) Complaint finding: Substantiated (complaint #19243). Plan to correct: The YMCA of Greater Tulsa publicly demonstrates our commitment to safety and adherence to the highest standards in abuse prevention. To uphold these standards, we have joined Praesidium Academy. This gives our organization access to best practices, written resources to strengthen prevention efforts, and consultation with our expert. Our staff will all be required to complete these trainings before returning to our Day Camp program: • Abuse Risk Management for Supervisors: Supervising for Safety (Required for all Supervisors) • Keeping Your Day Camp Safe (Required for all staff) Additionally, all staff are required to review and provide an updated signature on our Employee Handbook. An in-person training course will be held to review items 14.1 and 12.8 from our policies and procedures that they will be held accountable. 14.1 Youth-to-Youth Interactions Employees and volunteers must effectively monitor and supervise youth-to-youth interactions to prevent inappropriate youth behaviors and abuse. When supervising youth, it is important to remember that adult employees and volunteers’ model appropriate behavior, and youth should not determine what is and is not acceptable behavior. Employees and volunteers should ensure: • Youth interactions are age and developmentally appropriate. • Youth respect each other’s boundaries. • Youth are not bullying, teasing, dominating, or displaying sexualized behaviors toward others. • Youth solve problems without fighting. • Youth are not engaging in one-on-one interactions together that aren’t observable or interruptible. • Appropriate adult-to-youth ratios, as defined by the YMCA, depending on the activity and age of youth. Employees and volunteers will utilize monitoring and supervision best practices such as line of sight supervision, zone monitoring and listening and observing for inappropriate behaviors between youth. Using these methods, employees and volunteers consistently monitor high-risk areas and activities where inappropriate behavior between youth is most likely to occur. 12.8 Child Protection Policy We take our responsibility to those we serve very seriously. The safety and well-being of children in our care always has been and always will be a top priority. Each employee & volunteer has a legal responsibility to make sure that actual or perceived child abuse is not happening to our members or program participants inside or outside of the YMCA. Policy: A principal endeavor of the YMCA is to provide a healthy atmosphere for the growth and development of youth and children. Because of its concern for the welfare of children, the YMCA has developed procedures, standards, guidelines, and training to aid in the detection and prevention of child abuse or neglect. In addition, all employees are screened, and a background check conducted upon hiring, rehiring or at any time the YMCA desires to do so. All volunteers are also screened. Additionally, all employees, volunteers, parents, etc. are given child protection information or have the opportunity for training in recognizing, reporting and preventing child abuse. For more information regarding safety of children and our YMCA staff expectations please read the Code of Conduct. Source: OKDHS Child Care Locator program record.

General

Multiple staff on site without submitted background checks. (Serious) Visit: Complaint / Full. Plan to correct: Typed for director: Director submitted backgrounds while licensing was present. In the future: I will complete a background check prior to employment. Source: OKDHS Child Care Locator program record.

Physical environment checklist

Physical environment checklist has not been update within 12 months Visit: Periodic / Full. Plan to correct: typed for provider: I will update it today. I will add this to my to do list on my calendar. Source: OKDHS Child Care Locator program record.

Required master teachers

Program does not have any qualified master teachers Visit: Periodic / Full. Plan to correct: Typed for director: I will make sure my master teachers submits PDL and keep them updated. I will add their PDL dates to my calendar. Source: OKDHS Child Care Locator program record.

Evaluate

program has not completed an equipment inventory in 12 months. Visit: Periodic / Full. Plan to correct: typed for provider: I will update it today. I will add this to my to do list on my calendar. Source: OKDHS Child Care Locator program record.

Director qualifications

Director does not have a current OPDL Visit: Periodic / Full. Plan to correct: typed for director: I submitted on 3/4/25. I will make sure to updated and keep the date in my calendar. Source: OKDHS Child Care Locator program record.