Saint Martin's School

2025

1. Medium-Low risk1/28/2025

   N.J.A.C. 3A:52-3.4(a) — Ensure that the center has a current comprehensive general liability insurance policy and maintains the documentation on file.

   Ensure that the center has a current comprehensive general liability insurance policy and maintains the documentation on file. Regulation: The sponsor or sponsor representative shall secure comprehensive general liability insurance coverage for the center and shall maintain on file a copy of the insurance policy or documentation of current insurance coverage.

   Corrected 2/24/2025
2. High risk1/28/2025

   N.J.A.C. 3A:52-7.5(b)(10) — Ensure Epi-pens are stored in their original boxes with the child's name and prescription, accompanied by a special care plan or other equivalent documentation from a healthcare provider, and that two are present when two are r

   Ensure Epi-pens are stored in their original boxes with the child's name and prescription, accompanied by a special care plan or other equivalent documentation from a healthcare provider, and that two are present when two are required by the plan. Regulation: The center shall develop and follow a policy on the administration of medication and health care procedures to children, which shall include the following provisions: the center shall store prescribed epinephrine pens in their original boxes with the child’s name and prescription. A special care plan or other documentation from a health care provider shall accompany the epinephrine pen. If two epinephrine pens are required, both shall be available. Each center under the jurisdiction of N.J.S.A. 18A:40-12.5 shall store back-up epinephrine pens on site consistent with the requirements stated at N.J.S.A. 18A:40-12.5.e(1).

   Corrected 2/24/2025
3. Medium-High risk1/28/2025

   N.J.A.C. 3A:52-5.3(a)(16) — Repair or replace the rotten column under the sink in the boys bathroom in room 3.

   Repair or replace the rotten column under the sink in the boys bathroom in room 3. Regulation: Indoor maintenance and sanitation requirements are as follows: walls shall be painted or otherwise covered whenever there is evidence of: excessive peeling or chipped paint; or heavily soiled conditions.

   Corrected 2/24/2025
4. Medium-High risk1/28/2025

   N.J.A.C. 3A:52-5.3(a)(16) — Repair or replace the rusted bathroom stall in the boys bathroom in room 3.

   Repair or replace the rusted bathroom stall in the boys bathroom in room 3. Regulation: Indoor maintenance and sanitation requirements are as follows: walls shall be painted or otherwise covered whenever there is evidence of: excessive peeling or chipped paint; or heavily soiled conditions.

   Corrected 2/24/2025
5. High risk1/28/2025

   N.J.A.C. 3A:52-4.8(d)(1) — Ensure that all credentialed staff complete 20 hours of staff development annually.

   Ensure that all credentialed staff complete 20 hours of staff development annually. Regulation: In lieu of the child care staff development specified in N.J.A.C. 3A:52-4.8(b), the director, head teacher(s), group teacher(s), and program supervisor(s) shall each complete 20 hours of staff development each year. Recommended topics of training for these staff include educational and physical activity; special needs programming and program development; social-emotional and behavioral development for young children; legal issues, including ADA guidelines and leadership and advocacy.

   Corrected 2/24/2025
6. Medium-High risk1/28/2025

   N.J.A.C. 3A:52-5.3(a)(9) — Maintain the sinks in sanitary and operable condition. Replace the caulk around the sinks and counter to cover the gaps in the girls bathroom in room 3.

   Maintain the sinks in sanitary and operable condition. Replace the caulk around the sinks and counter to cover the gaps in the girls bathroom in room 3. Regulation: Indoor maintenance and sanitation requirements are as follows: toilets, wash basins, kitchen sinks, and other plumbing shall be maintained in good operating and sanitary condition.

   Corrected 2/24/2025
7. High risk1/28/2025

   N.J.A.C. 3A:52-5.2(a)(8) — Provide a current life/hazard use registration certificate applicable to the center's licensed capacity and ages served.

   Provide a current life/hazard use registration certificate applicable to the center's licensed capacity and ages served. Regulation: The center shall obtain a Life Hazard Use Registration certificate applicable to the center’s licensed capacity and ages served pursuant to the Uniform Fire Safety Act, N.J.S.A. 52:27D-192 et seq. The center shall post this document in a prominent location within the center.

   Corrected 2/24/2025
8. Medium-High risk1/28/2025

   N.J.A.C. 3A:52-5.2(c) — Provide a current health certificate as required.

   Provide a current health certificate as required. Regulation: If the center prepares meals, the center shall obtain a satisfactory Sanitary Inspection Certificate, as specified in N.J.A.C. 8:24, indicating that the kitchen is in compliance with the applicable requirements of the State Sanitary Code. The center shall maintain on file the Sanitary Inspection Certificate.

   Corrected 2/24/2025
9. Medium-High risk1/28/2025

   N.J.A.C. 3A:52-5.3(l)(4) — Conduct and document at least two lockdown drills annually. Ensure children and staff participate in the drills.

   Conduct and document at least two lockdown drills annually. Ensure children and staff participate in the drills. Regulation: Emergency procedure requirements are as follows: the center shall conduct two lockdown drills per year and maintain on file a record of each lockdown drill. The center shall ensure that lockdown drills are conducted during each session provided at the center.

   Corrected 2/24/2025
10. Medium-High risk1/28/2025

    N.J.A.C. 3A:52-5.3(l)(1)(iii) — Ensure evacuation procedures include an alternate indoor location for evacuation that operates during the same operating hours as the center, and is within a safe walking distance or includes a written procedure for obtaini

    Ensure evacuation procedures include an alternate indoor location for evacuation that operates during the same operating hours as the center, and is within a safe walking distance or includes a written procedure for obtaining transportation to the location. Regulation: Emergency procedure requirements are as follows: the center shall prepare written emergency procedures delineating an alternate indoor location that operates during the same operating hours as the center. The center shall

    Corrected 2/24/2025
11. Medium risk1/28/2025

    N.J.A.C. 3A:52-5.4(a)(1) — Provide protective coverings for all electrical outlets accessible to the children throughout the center.

    Provide protective coverings for all electrical outlets accessible to the children throughout the center. Regulation: For early childhood programs, the following shall apply, all electrical outlets that are accessible to the children shall have protective covers.

    Corrected 2/24/2025
12. Medium-High risk1/28/2025

    N.J.A.C. 3A:52-5.2(a)(5) — Ensure that the emergency exit door in room 1 is easily operable.

    Ensure that the emergency exit door in room 1 is easily operable. Regulation: The center shall be permitted to obtain a valid fire safety inspection certificate issued by the municipality in which it is located, based on a fire inspection conducted within the preceding 12 months, and submit a copy of the certificate to the Office of Licensing in lieu of a CO or CCO, if the center serves only children 2 ½ years of age or older and is located in a public school building that is used as a public school.

    Corrected 2/24/2025
13. Medium risk1/28/2025

    N.J.A.C. 3A:52-4.8(c) — Ensure that all staff complete 12 hours of staff development annually.

    Ensure that all staff complete 12 hours of staff development annually. Regulation: The center shall ensure that all staff members who work at the center complete 12 hours of continuing staff development each year.

    Corrected 2/24/2025
14. Medium-Low risk1/28/2025

    N.J.A.C. 3A:52-4.8(b) — Ensure that all staff complete orientation training which may be included for six of the required annual training hours.

    Ensure that all staff complete orientation training which may be included for six of the required annual training hours. Regulation: Orientation training as specified in N.J.A.C. 3A:52-4.8(a) may be included for six of the required hours of staff development specified in N.J.A.C. 3A:52-4.8(c) and (d).

    Corrected 2/24/2025
15. High risk1/28/2025

    N.J.A.C. 3A:52-4.5(b)(2)(i) — Complete and maintain at the center daily time sheets for staff with arrival and departure times.

    Complete and maintain at the center daily time sheets for staff with arrival and departure times. Regulation: The director shall have the authority and responsibility for the implementation of policies and procedures for the day-to-day operation of the center, including maintenance of staff attendance records indicating daily hours worked.

    Corrected 2/24/2025
16. Medium risk1/28/2025

    N.J.A.C. 3A:52-2.3(d)(3) — Ensure that the center adheres to all requirements to prevent comingling in multi-use buildings. Ensure all doors remained locked to prevent entry into room 3 and room 4 from the rest of the building.

    Ensure that the center adheres to all requirements to prevent comingling in multi-use buildings. Ensure all doors remained locked to prevent entry into room 3 and room 4 from the rest of the building. Regulation: The requirements for co-location of a center within a multi-use building are as follows, during operating hours, the Office of Licensing may require the center to

    Corrected 2/24/2025
17. High risk1/28/2025

    N.J.A.C. 3A:52-5.3(l) — Maintain a written emergency plan in a readily accessible location that includes all required components.

    Maintain a written emergency plan in a readily accessible location that includes all required components. Regulation: (l) Emergency procedure requirements are as follows: 1. The center shall prepare written emergency procedures delineating: i. The location of the first aid kit and any additional first aid supplies; ii. The name, address and telephone number of the physician retained by the center or of the health facility to be used in emergencies; iii. An alternate indoor location that operates during the same operating hours as the center. The center shall: (1) Select an alternate indoor location within safe walking distance; or (2) Develop a written procedure for obtaining emergency transportation to the alternate location; iv. The hospital or clinic to which injured or ill children will be taken; v. The telephone numbers for obtaining police, fire, ambulance and poison control services, including the National Poison Emergency Hotline at (800) 222-1222; vi. The location of written authorization from parent(s) for emergency medical care for each child; vii. A diagram showing how the center is to be evacuated in case of emergency from each classroom and the outdoor play area; viii. The location of fire alarms and fire extinguishers; and ix. Procedures for ensuring children’s safety and communicating with parents in the event of evacuation, lockdown, natural or civil disaster, and other emergencies. The procedures shall indicate: (1) The plan for informing parents of their children’s whereabouts; and (2) The local law enforcement agency or emergency management office that has been notified of the center’s identifying information, as specified in (l)3 below. 2. The emergency procedures shall be readily accessible in a designated location within the center. 3. The center shall ensure that the appropriate local law enforcement agency or emergency management office is notified of: i. The center’s name and location; ii. The number, ages, and special needs of children e

    Corrected 2/28/2025
18. High risk1/28/2025

    N.J.A.C. 3A:52-4.8(d) — Ensure that all credentialed staff complete 20 hours of staff development annually.

    Ensure that all credentialed staff complete 20 hours of staff development annually. Regulation: The director, head teacher(s), group teacher(s), and program supervisor(s) shall each complete 20 hours of staff development each year. Recommended topics of training for these staff include educational and physical activity; special needs programming and program development; social-emotional and behavioral development for young children; legal issues, including ADA guidelines and leadership and advocacy.

    Corrected 3/31/2025
19. Medium-Low risk1/28/2025

    N.J.A.C. 3A:52-4.8(c) — Ensure that all staff complete 12 hours of staff development annually.

    Ensure that all staff complete 12 hours of staff development annually. Regulation: The center shall ensure that all staff members who work at the center complete 12 hours of continuing staff development each year. Orientation training as specified in N.J.A.C. 3A:52-4.8(a) may be included for six of the required hours of staff development specified in N.J.A.C. 3A:52-4.8(c) and (d).

    Corrected 3/31/2025
20. High risk1/28/2025

    N.J.A.C. 3A:52-4.8(a) — Ensure that all staff complete orientation training within two weeks of hire and annually, including the six hours of the required annual training hours.

    Ensure that all staff complete orientation training within two weeks of hire and annually, including the six hours of the required annual training hours. Regulation: (a) Topics of orientation training shall include all of the following: 1. Supervising and tracking all children, as specified in N.J.A.C. 3A:52-4.3(a); 2. Understanding center operations, policies and procedures, as specified in N.J.A.C. 3A:52-4.5(b)3; 3. Implementing group size limits and primary caregiver responsibilities, as applicable, as specified in N.J.A.C. 3A:52-4.4; 4. Recognizing and reporting child abuse or neglect, as specified in N.J.A.C. 3A:52-4.9; 5. Evacuating the center and using the fire alarms, as specified in N.J.A.C. 3A:52-5.3(l); 6.Implementing the center’s release policy, as specified in N.J.A.C. 3A:52-6.5; 7. Implementing the center's statement of policy on the disciplining of children, as specified in N.J.A.C. 3A:52-6.6; 8. Implementing health practices, including medication administration and responding to symptoms of illness, as specified in N.J.A.C. 3A:52-7.1 through 7.11; 9. Implementing safe sleep practices to prevent Sudden Infant Death Syndrome; 10. Preventing Shaken Baby Syndrome and Abusive Head Trauma; 11. Recognizing and responding to injuries and emergencies, including the prevention of and response to emergencies due to food-related allergies and other allergic reactions; and 12. Including children with special needs in the center’s program.

    Corrected 2/28/2025
21. High risk1/28/2025

    N.J.A.C. 3A:52-7.5(b)(10) — Ensure Epi-pens are stored in their original boxes with the child's name and prescription, accompanied by a special care plan that includes procedures for contacting parents and emergency medical services, and both epi-pens are

    Ensure Epi-pens are stored in their original boxes with the child's name and prescription, accompanied by a special care plan that includes procedures for contacting parents and emergency medical services, and both epi-pens are present when two are required. Regulation: (9) The center shall develop and follow a policy on the administration of medication and health care procedures to children, which shall include the following provisions: before administering a health care procedure associated with a child’s health condition, such as the use of a blood glucose monitor, nebulizer, or epinephrine pen, the center shall ensure that all staff members who administer the procedure are taught to do so by the child’s parent or another appropriately-trained person. There shall be at least two staff members present at the center who are trained in such health care procedures. 10. The center shall store prescribed epinephrine pens in their original boxes with the child’s name and prescription. A special care plan or other documentation from a health care provider shall accompany the epinephrine pen. If two epinephrine pens are required, both shall be available. Each center under the jurisdiction of N.J.S.A. 18A:40-12.5 shall store back-up epinephrine pens on site consistent with the requirements stated at N.J.S.A. 18A:40- 12.5.e(1).

    Corrected 3/31/2025
22. Medium risk1/28/2025

    N.J.A.C. 3A:52-5.4(a)(1) — Provide protective coverings for all electrical outlets accessible to the children through out the center.

    Provide protective coverings for all electrical outlets accessible to the children through out the center. Regulation: For early childhood programs, the following shall apply, all electrical outlets that are accessible to the children shall have protective covers.

    Corrected 2/28/2025
23. High risk1/28/2025

    N.J.A.C. 3A:52-5.3(m)(2) — Ensure the emergency exit door in room 1 is easily operable.

    Ensure the emergency exit door in room 1 is easily operable. Regulation: Supplemental evacuation requirements are as follows: cribs, beds, playpens, and cots used for rest or sleep shall be arranged so as to provide access to a three-foot-wide aisle that leads to an unobstructed exit.

    Corrected 3/31/2025
24. Medium-High risk1/28/2025

    N.J.A.C. 3A:52-5.3(l)(4) — Conduct and document at least two lockdown drills annually.

    Conduct and document at least two lockdown drills annually. Regulation: Emergency procedure requirements are as follows: the center shall conduct two lockdown drills per year and maintain on file a record of each lockdown drill. The center shall ensure that lockdown drills are conducted during each session provided at the center.

    Corrected 3/31/2025
25. Medium-High risk1/28/2025

    N.J.A.C. 3A:52-5.3(a)(1) — Ensure all surfaces are clean and in good repair including caulking the sink and countertop to cover the gaps in the girls bathroom in room 3.

    Ensure all surfaces are clean and in good repair including caulking the sink and countertop to cover the gaps in the girls bathroom in room 3. Regulation: (a) Indoor maintenance and sanitation requirements are as follows: 1. The center shall be free of moisture resulting from water leaks or seepage. 2. Floors, carpeting, walls, window coverings, ceilings, and other surfaces shall be kept clean and in good repair. 4. Carpeting shall be securely fastened to the floor. 9. Toilets, wash basins, kitchen sinks, and other plumbing shall be maintained in good operating and sanitary condition.

    Corrected 5/29/2025