Boys & Girls Clubs of Gloucester County-Glassboro Unit

2025

1. Medium-High risk1/13/2025

   N.J.A.C. 3A:52-5.3(l)(4) — Conduct and document at least two lockdown drills annually. Ensure children and staff participate in the drills.

   Conduct and document at least two lockdown drills annually. Ensure children and staff participate in the drills. Regulation: Emergency procedure requirements are as follows: the center shall conduct two lockdown drills per year and maintain on file a record of each lockdown drill. The center shall ensure that lockdown drills are conducted during each session provided at the center.

   Corrected 2/24/2025
2. Medium-High risk1/13/2025

   N.J.A.C. 3A:52-5.2(d) — Provide a current fire certificate as required.

   Provide a current fire certificate as required. Regulation: An applicant seeking the renewal of a license or of a Certificate of Life/Safety Approval to continue operating a center shall obtain and maintain on file a fire safety inspection certificate for the building based on a fire inspection conducted within the preceding 12 months. If the center prepares meals, the applicant seeking renewal shall obtain and maintain on file a satisfactory Sanitary Inspection Certificate, as specified in N.J.A.C. 8:24, indicating that the kitchen is in compliance with the applicable requirements of the State Sanitary Code, based on a sanitary inspection conducted within the preceding 12 months.

   Corrected 4/9/2025
3. High risk1/13/2025

   N.J.A.C. 3A:52-5.3(l) — Maintain a written emergency plan in a readily accessible location that includes evacuation, disaster, and lockdown procedures.

   Maintain a written emergency plan in a readily accessible location that includes evacuation, disaster, and lockdown procedures. Regulation: (l) Emergency procedure requirements are as follows: 1. The center shall prepare written emergency procedures delineating: i. The location of the first aid kit and any additional first aid supplies; ii. The name, address and telephone number of the physician retained by the center or of the health facility to be used in emergencies; iii. An alternate indoor location that operates during the same operating hours as the center. The center shall: (1) Select an alternate indoor location within safe walking distance; or (2) Develop a written procedure for obtaining emergency transportation to the alternate location; iv. The hospital or clinic to which injured or ill children will be taken; v. The telephone numbers for obtaining police, fire, ambulance and poison control services, including the National Poison Emergency Hotline at (800) 222-1222; vi. The location of written authorization from parent(s) for emergency medical care for each child; vii. A diagram showing how the center is to be evacuated in case of emergency from each classroom and the outdoor play area; viii. The location of fire alarms and fire extinguishers; and ix. Procedures for ensuring children’s safety and communicating with parents in the event of evacuation, lockdown, natural or civil disaster, and other emergencies. The procedures shall indicate: (1) The plan for informing parents of their children’s whereabouts; and (2) The local law enforcement agency or emergency management office that has been notified of the center’s identifying information, as specified in (l)3 below. 2. The emergency procedures shall be readily accessible in a designated location within the center. 3. The center shall ensure that the appropriate local law enforcement agency or emergency management office is notified of: i. The center’s name and location; ii. The number, ages, and speci

   Corrected 6/4/2025
4. Medium-High risk1/13/2025

   N.J.A.C. 3A:52-7.9(a)(1) — Maintain an illness log on file at the center that includes: the child's name; symptoms of illness; actions taken by the center; and dates of exclusion and return.

   Maintain an illness log on file at the center that includes: the child's name; symptoms of illness; actions taken by the center; and dates of exclusion and return. Regulation: The center shall maintain on file a log of the initial illnesses, symptoms of illness, or diseases that are exhibited by each child while in the center’s care, as specified in N.J.A.C. 3A:52-7.1(c) and (d). This illness log shall include: the child's name; the date and time the illness, symptoms of illness or diseases were observed at the center; a description of the symptoms of illness manifested by the child; the action taken by the center to assist: the child who is demonstrating symptoms of illness; and the director in determining if exclusion of the child from the center is necessary; any significant change in the child's symptoms of illness; the date, if applicable, that: the child was removed from the center; the child returned to the center with a note from a health care provider attesting to the child's admissibility to the center and recovery from a reportable disease, as specified in N.J.A.C. 8:57; the child returned to the center with a parent’s note attesting that six days have elapsed since the onset of chicken pox, or that all chicken pox sores have dried and crusted; or the child returned to the center symptom-free.

   Corrected 6/4/2025
5. Medium-Low risk1/13/2025

   N.J.A.C. 3A:52-6.6(e)(3) — Post the center's discipline policy in a prominent location.

   Post the center's discipline policy in a prominent location. Regulation: The center shall maintain on file a written policy on the disciplining of children by staff members. The policy shall: 3. Be posted in a prominent location within the center.

   Corrected 6/4/2025
6. Medium-High risk1/13/2025

   N.J.A.C. 3A:52-5.3(l)(4) — Conduct and document at least two lockdown drills annually.

   Conduct and document at least two lockdown drills annually. Regulation: Emergency procedure requirements are as follows: the center shall conduct two lockdown drills per year and maintain on file a record of each lockdown drill. The center shall ensure that lockdown drills are conducted during each session provided at the center.

   Corrected 6/4/2025
7. Medium risk1/13/2025

   N.J.A.C. 3A:52-5.3(a)(16) — Repaint and/or paint the bathroom stalls as required.

   Repaint and/or paint the bathroom stalls as required. Regulation: Walls shall be painted or otherwise covered whenever there is evidence of: i. Excessive peeling or chipped paint; or ii. Heavily soiled conditions.

   Corrected 6/4/2025
8. Medium risk1/13/2025

   N.J.A.C. 3A:52-5.3(a)(16) — Repaint and/or paint the walls as required in the bathrooms.

   Repaint and/or paint the walls as required in the bathrooms. Regulation: Walls shall be painted or otherwise covered whenever there is evidence of: i. Excessive peeling or chipped paint; or ii. Heavily soiled conditions.

   Corrected 6/4/2025
9. High risk1/13/2025

   N.J.A.C. 3A:52-4.5(a)(3) — Ensure that the center has a table of organization that illustrates lines of authority, responsibility, and job descriptions.

   Ensure that the center has a table of organization that illustrates lines of authority, responsibility, and job descriptions. Regulation: The sponsor or sponsor representative shall designate individuals with the authority and responsibility to develop and implement written policies and procedures for the operation of the center, including a table of organization that illustrates lines of authority, responsibility and communication; and job descriptions, titles and qualifications for all center staff.

   Corrected 4/9/2025
10. High risk1/13/2025

    N.J.A.C. 3A:52-6.8(h)(3)(ii) — Provide parent/staff conferences semi-annually and upon request.

    Provide parent/staff conferences semi-annually and upon request. Regulation: For early childhood programs, the following shall apply, the center shall provide for the direct involvement of parents of enrolled children in the center's operation and activities by holding individual parent/staff conferences semi-annually and upon request of the parent or staff member(s) to discuss the child’s needs and progress.

    Corrected 4/9/2025
11. Medium-High risk1/13/2025

    N.J.A.C. 3A:52-7.9(a)(1) — Maintain an illness log on file at the center and ensure that it contains all of the required components, including: the child's name; symptoms of illness; actions taken by the center; and dates of exclusion and return.

    Maintain an illness log on file at the center and ensure that it contains all of the required components, including: the child's name; symptoms of illness; actions taken by the center; and dates of exclusion and return. Regulation: For early childhood programs, the following shall apply: the center shall maintain on file a log of the initial illnesses, symptoms of illness, or diseases that are exhibited by each child while in the center’s care, as specified in N.J.A.C. 3A:52-7.1(c) and (d). This illness log shall include: the child's name; the date and time the illness, symptoms of illness or diseases were observed at the center; a description of the symptoms of illness manifested by the child; the action taken by the center to assist: the child who is demonstrating symptoms of illness; and the director in determining if exclusion of the child from the center is necessary; any significant change in the child's symptoms of illness; the date, if applicable, that: the child was removed from the center; the child returned to the center with a note from a health care provider attesting to the child's admissibility to the center and recovery from a reportable disease, as specified in N.J.A.C. 8:57; the child returned to the center with a parent’s note attesting that six days have elapsed since the onset of chicken pox, or that all chicken pox sores have dried and crusted; or the child returned to the center symptom-free.

    Corrected 2/19/2025
12. Medium-High risk1/13/2025

    N.J.A.C. 3A:52-5.3(a)(16) — Repair and/or paint the bathroom stalls as required.

    Repair and/or paint the bathroom stalls as required. Regulation: Indoor maintenance and sanitation requirements are as follows: walls shall be painted or otherwise covered whenever there is evidence of: excessive peeling or chipped paint; or heavily soiled conditions.

    Corrected 2/24/2025
13. Medium-High risk1/13/2025

    N.J.A.C. 3A:52-5.3(a)(16) — Repair and/or paint the walls as required in the bathrooms.

    Repair and/or paint the walls as required in the bathrooms. Regulation: Indoor maintenance and sanitation requirements are as follows: walls shall be painted or otherwise covered whenever there is evidence of: excessive peeling or chipped paint; or heavily soiled conditions.

    Corrected 2/24/2025
14. High risk1/13/2025

    N.J.A.C. 3A:52-4.5(a)(3)(i)(1) — Ensure that the center has a table of organization that illustrates lines of authority, responsibility, and job descriptions.

    Ensure that the center has a table of organization that illustrates lines of authority, responsibility, and job descriptions. Regulation: The sponsor or sponsor representative shall designate individuals with the authority and responsibility to develop and implement written policies and procedures for the operation of the center, including a table of organization that illustrates lines of authority, responsibility and communication; and job descriptions, titles and qualifications for all center staff.

    Corrected 2/24/2025
15. Medium-Low risk1/13/2025

    N.J.A.C. 3A:52-6.6(e)(3) — Post the center's discipline policy in a prominent location.

    Post the center's discipline policy in a prominent location. Regulation: The center shall maintain on file a written policy on the disciplining of children by staff members. The policy shall be posted in a prominent location within the center.

    Corrected 2/24/2025
16. High risk1/13/2025

    N.J.A.C. 3A:52-6.8(h)(3)(ii) — Ensure that the center provides parent/staff conferences semi-annually and upon request.

    Ensure that the center provides parent/staff conferences semi-annually and upon request. Regulation: For early childhood programs, the following shall apply, the center shall provide for the direct involvement of parents of enrolled children in the center's operation and activities by holding individual parent/staff conferences semi-annually and upon request of the parent or staff member(s) to discuss the child’s needs and progress.

    Corrected 2/24/2025
17. Medium-High risk1/13/2025

    N.J.A.C. 3A:52-5.3(l)(1) — Maintain a written emergency plan in a readily accessible location that includes evacuation, disaster and lockdown procedures.

    Maintain a written emergency plan in a readily accessible location that includes evacuation, disaster and lockdown procedures. Regulation: Emergency procedure requirements are as follows: the center shall prepare written emergency procedures delineating

    Corrected 2/24/2025
18. High risk1/13/2025

    N.J.A.C. 3A:52-5.3(i)(5)(i) — Complete and submit a DCF Drinking Water Testing Checklist and Statement of Assurance and a copy of the center's water testing completed by a laboratory certified by the Department of Environmental Protection.

    Complete and submit a DCF Drinking Water Testing Checklist and Statement of Assurance and a copy of the center's water testing completed by a laboratory certified by the Department of Environmental Protection. Regulation: Environmental condition precautions are as follows: at the time of the initial application, any renewal application, relocation of an existing licensed center and, in the discretion of the Office of Licensing, any other time, the applicant or facility operator shall certify in writing that the center provides a potable water supply provided by a public community water system. If the facility is supplied by a public community water system, the applicant or facility operator shall provide documentation of water testing conducted by a laboratory certified by the Department of Environmental Protection for water testing for lead and copper from all faucets and other sources used for drinking water or food preparation and at least 50 percent of all indoor water faucets utilized by the center.

    Corrected 4/9/2025