The Scandinavian School of Jersey City

2025

1. High risk6/27/2025

   N.J.A.C. 3A:52-5.3(i)(5)(i) — Complete and submit a DCF Drinking Water Testing Checklist and Statement of Assurance and a copy of the center's water testing completed by a laboratory certified by the Department of Environmental Protection. 9/18/25 Submit

   Complete and submit a DCF Drinking Water Testing Checklist and Statement of Assurance and a copy of the center's water testing completed by a laboratory certified by the Department of Environmental Protection. 9/18/25 Submit a copy of the center's water testing completed by a laboratory certified by the Department of Environmental Protection Regulation: Environmental condition precautions are as follows: at the time of the initial application, any renewal application, relocation of an existing licensed center and, in the discretion of the Office of Licensing, any other time, the applicant or facility operator shall certify in writing that the center provides a potable water supply provided by a public community water system. If the facility is supplied by a public community water system, the applicant or facility operator shall provide documentation of water testing conducted by a laboratory certified by the Department of Environmental Protection for water testing for lead and copper from all faucets and other sources used for drinking water or food preparation and at least 50 percent of all indoor water faucets utilized by the center.

   Corrected 9/25/2025
2. Medium-High risk6/27/2025

   N.J.A.C. 3A:52-7.3(a) — Obtain and maintain on file updated universal health record for a named child.

   Obtain and maintain on file updated universal health record for a named child. Regulation: (a) For early childhood programs, the following shall apply: 1. Each child not enrolled in a public or private school shall have had a health examination performed by a health care provider within: i. Six months prior to admission, for children who are 2½ years of age or younger; or ii. One year prior to admission, for children above 2½ years of age. 2. For each child not enrolled in a public or private school, upon admission, the center shall maintain on file at the center a Universal Child Health Record (Department of Health Form CH-14) or its equivalent, updated annually, along with an immunization record , and a special care plan, if applicable. A 30-day grace period is permitted in N.J.A.C. 8:57- 4.5(e): i. For children coming from other states or countries in accordance with N.J.A.C. 8:57-4.6 and 4.7; and ii. For children who are in foster care or experiencing homelessness as defined by the McKinney-Vento Act, 42 U.S.C. § 11434a(2). 3. For children enrolled in a public or private school, the center shall obtain a written statement from each child's parent indicating: I. That the child is in good health and can participate in the normal activities of the program; and ii. Any conditions or specific needs that may require special accommodations. 4. If immunizations are contraindicated for medical reasons, the center may choose to admit the child, provided that the parent submits to the center a written statement from a health care provider attesting to the following: i. The reason the immunization is medically contraindicated; and ii. The specific time period that the immunization is medically contraindicated. 5. A child shall be exempted from a physical examination, immunization, or medical treatment if the parent objects thereto in a written statement submitted to the center, signed by the parent, explaining how the examination, immunization, or medical treatment conflict

   Corrected 7/30/2025
3. High risk6/27/2025

   N.J.A.C. 3A:52-5.3(l) — Ensure that the center's emergency plan includes an alternate indoor location that operates during the same operating hours as the center and within walking distance.

   Ensure that the center's emergency plan includes an alternate indoor location that operates during the same operating hours as the center and within walking distance. Regulation: (l) Emergency procedure requirements are as follows: 1. The center shall prepare written emergency procedures delineating: i. The location of the first aid kit and any additional first aid supplies; ii. The name, address and telephone number of the physician retained by the center or of the health facility to be used in emergencies; iii. An alternate indoor location that operates during the same operating hours as the center. The center shall: (1) Select an alternate indoor location within safe walking distance; or (2) Develop a written procedure for obtaining emergency transportation to the alternate location; iv. The hospital or clinic to which injured or ill children will be taken; v. The telephone numbers for obtaining police, fire, ambulance and poison control services, including the National Poison Emergency Hotline at (800) 222-1222; vi. The location of written authorization from parent(s) for emergency medical care for each child; vii. A diagram showing how the center is to be evacuated in case of emergency from each classroom and the outdoor play area; viii. The location of fire alarms and fire extinguishers; and ix. Procedures for ensuring children’s safety and communicating with parents in the event of evacuation, lockdown, natural or civil disaster, and other emergencies. The procedures shall indicate: (1) The plan for informing parents of their children’s whereabouts; and (2) The local law enforcement agency or emergency management office that has been notified of the center’s identifying information, as specified in (l)3 below. 2. The emergency procedures shall be readily accessible in a designated location within the center. 3. The center shall ensure that the appropriate local law enforcement agency or emergency management office is notified of: i. The center’s name and lo

   Corrected 9/18/2025
4. High risk6/27/2025

   N.J.A.C. 3A:52-4.11(a) — Ensure that CHRI background checks are completed as required one regularly scheduled staff for the center's license renewal dated 10/08/2025.

   Ensure that CHRI background checks are completed as required one regularly scheduled staff for the center's license renewal dated 10/08/2025. Regulation: As a condition of securing a license or Certificate of Life/Safety Approval, the sponsor or sponsor representative shall ensure that a Criminal History Record Information (CHRI) fingerprint background check is completed for himself or herself, and for all staff members at least 18 years of age who are or will be working at the center on a regularly- scheduled basis, to determine whether any such person has been convicted of a crime, as specified in P.L. 2000, c. 77 (N.J.S.A. 30:5B-6.10 to 6.17). If a staff member refuses to consent to a CHRI background check, the sponsor or sponsor representative shall immediately terminate the staff member’s employment at the center.

   Corrected 10/20/2025
5. High risk6/27/2025

   N.J.A.C. 3A:52-4.10(a) — Ensure that CARI background checks are completed as required for the sponsor/sponsor representative and all regularly scheduled staff for the center's license renewal dated 10/08/2025.

   Ensure that CARI background checks are completed as required for the sponsor/sponsor representative and all regularly scheduled staff for the center's license renewal dated 10/08/2025. Regulation: As a condition of securing a new or renewal license or Certificate of Life/Safety Approval, the sponsor or sponsor representative shall provide for himself or herself, and shall obtain from all staff members who are or will be working at the center on a regularly scheduled basis, written consent for the Department to conduct a Child Abuse Record Information (CARI) background check to determine whether an incident of child abuse or neglect has been substantiated against any such person. If a staff member refused to consent to a CARI background check, the sponsor or sponsor representative shall immediately terminate the staff member's employment at the center.

   Corrected 10/20/2025
6. Medium-Low risk6/27/2025

   N.J.A.C. 3A:52-4.1(d) — Complete and maintain on file, a current Staff Records Checklist designated by OOL.

   Complete and maintain on file, a current Staff Records Checklist designated by OOL. Regulation: the Staff Records Checklist for the current director and all staff members currently working at the center shall be maintained on file at the center.

   Corrected 10/21/2025
7. Medium-Low risk6/27/2025

   N.J.A.C. 3A:52-4.1(d) — Obtain and maintain on file physical and Mantoux test result for each member of staff.

   Obtain and maintain on file physical and Mantoux test result for each member of staff. Regulation: the Staff Records Checklist for the current director and all staff members currently working at the center shall be maintained on file at the center.

   Corrected 10/20/2025
8. Medium-Low risk6/27/2025

   N.J.A.C. 3A:52-4.1(d) — Obtain and maintain on file two references and criminal disclosure statement for each member of staff.

   Obtain and maintain on file two references and criminal disclosure statement for each member of staff. Regulation: the Staff Records Checklist for the current director and all staff members currently working at the center shall be maintained on file at the center.

   Corrected 10/20/2025
9. Medium-High risk6/27/2025

   N.J.A.C. 3A:52-5.3(p) — Ensure that all outdoor equipment is safe and free of hazards.. Remove the exposed nails on the caged area on the playground.

   Ensure that all outdoor equipment is safe and free of hazards.. Remove the exposed nails on the caged area on the playground. Regulation: Play equipment, materials, and furniture for indoor and outdoor use shall be of sturdy and safe construction, non-toxic, free of hazards, and used in accordance with the manufacturer’s instructions. The center may not use play equipment intended for outdoor use indoors.

   Corrected 7/28/2025
10. Medium-High risk6/27/2025

    N.J.A.C. 3A:52-5.3(p) — Remove all rusted toys from the outdoor play area.

    Remove all rusted toys from the outdoor play area. Regulation: Play equipment, materials, and furniture for indoor and outdoor use shall be of sturdy and safe construction, non-toxic, free of hazards, and used in accordance with the manufacturer’s instructions. The center may not use play equipment intended for outdoor use indoors.

    Corrected 6/27/2025
11. Medium-High risk6/27/2025

    N.J.A.C. 3A:52-5.3(n)(1) — Ensure that one fire drill per year is conducted during nap time,.

    Ensure that one fire drill per year is conducted during nap time,. Regulation: Fire prevention requirements are as follows: the center shall conduct fire drills at least once a month, as specified in the NJUFC. The center shall ensure that fire drills are conducted during each session provided at the center and that one fire drill per year is conducted during nap time, if applicable. The center shall ensure that all children present are evacuated from the building within three minutes during each fire drill.

    Corrected 10/20/2025
12. Medium-High risk6/27/2025

    N.J.A.C. 3A:52-5.3(b)(1) — Remove the overgrown vegetation from the outdoor play area.

    Remove the overgrown vegetation from the outdoor play area. Regulation: Outdoor maintenance and sanitation requirements are as follows: 1. The building, land, walkways, and outdoor play area shall be free from hazards to the health, safety or well-being of the children. 2. The outdoor play area shall be graded or provided with drains to dispose of surface water.

    Corrected 7/28/2025
13. Medium-High risk6/27/2025

    N.J.A.C. 3A:52-5.3(a)(1) — Ensure that the toilet opposite Room 3-9 in Building 3 is maintain in operating condition.

    Ensure that the toilet opposite Room 3-9 in Building 3 is maintain in operating condition. Regulation: (a) Indoor maintenance and sanitation requirements are as follows: 1. The center shall be free of moisture resulting from water leaks or seepage. 2. Floors, carpeting, walls, window coverings, ceilings, and other surfaces shall be kept clean and in good repair. 4. Carpeting shall be securely fastened to the floor. 9. Toilets, wash basins, kitchen sinks, and other plumbing shall be maintained in good operating and sanitary condition.

    Corrected 7/28/2025
14. High risk6/27/2025

    N.J.A.C. 3A:52-5.2(a)(8) — Provide a current life/hazard use registration certificate applicable to Building 2 licensed capacity.

    Provide a current life/hazard use registration certificate applicable to Building 2 licensed capacity. Regulation: The center shall obtain a Life Hazard Use Registration certificate applicable to the center’s licensed capacity and ages served pursuant to the Uniform Fire Safety Act, N.J.S.A. 52:27D-192 et seq. The center shall post this document in a prominent location within the center.

    Corrected 10/30/2025
15. Medium-Low risk6/27/2025

    N.J.A.C. 3A:52-4.6(c)(3) — Provide documentation that the group teacher meets the required qualifications as specified in the manual.

    Provide documentation that the group teacher meets the required qualifications as specified in the manual. Regulation: For early childhood programs, the following shall apply: the group teacher shall meet the requirements for experience and education

    Corrected 7/28/2025
16. High risk6/27/2025

    N.J.A.C. 3A:52-4.5(b)(2) — Complete and maintain daily time sheets with arrival and departure times for children.

    Complete and maintain daily time sheets with arrival and departure times for children. Regulation: The director shall have the authority and responsibility for the implementation of policies and procedures for the day-to-day operation of the center, including maintenance of staff attendance records indicating daily hours worked and maintenance of children's daily attendance records, including the daily time of arrival and departure.

    Corrected 7/8/2025
17. High risk6/27/2025

    N.J.A.C. 3A:52-4.5(b)(2) — Complete and maintain daily time sheets with arrival and departure times for staff.

    Complete and maintain daily time sheets with arrival and departure times for staff. Regulation: The director shall have the authority and responsibility for the implementation of policies and procedures for the day-to-day operation of the center, including maintenance of staff attendance records indicating daily hours worked and maintenance of children's daily attendance records, including the daily time of arrival and departure.

    Corrected 7/8/2025
18. High risk6/27/2025

    N.J.A.C. 3A:52-4.5(a)(3) — Update the table of organization to include current staff and their responsibilities.

    Update the table of organization to include current staff and their responsibilities. Regulation: The sponsor or sponsor representative shall designate individuals with the authority and responsibility to develop and implement written policies and procedures for the operation of the center, including a table of organization that illustrates lines of authority, responsibility and communication; and job descriptions, titles and qualifications for all center staff.

    Corrected 10/21/2025
19. Medium-High risk6/27/2025

    N.J.A.C. 3A:52-7.7(e)(1)(iii) — Ensure diapering surfaces are washed and disinfected after each use.

    Ensure diapering surfaces are washed and disinfected after each use. Regulation: In addition to the items specified in (a)3 above, the following equipment items or surfaces shall be washed and disinfected after each use: iii. Diapering surfaces;

    Corrected 7/28/2025
20. Medium risk6/27/2025

    N.J.A.C. 3A:52-7.7(a)(3)(iv) — Ensure tables are washed and disinfected before each meal.

    Ensure tables are washed and disinfected before each meal. Regulation: Tables used by the children for eating shall be washed and disinfected before each meal.

    Corrected 7/28/2025
21. High risk6/27/2025

    N.J.A.C. 3A:52-5.3(m)(2) — Ensure that the secondary exit to the playground is unobstructed.

    Ensure that the secondary exit to the playground is unobstructed. Regulation: Supplemental evacuation requirements are as follows: cribs, beds, playpens, and cots used for rest or sleep shall be arranged so as to provide access to a three-foot-wide aisle that leads to an unobstructed exit.

    Corrected 6/27/2025