Boys & Girls Clubs of Hudson County-Hoboken

2024

1. Medium-High risk12/4/2024

   N.J.A.C. 3A:52-5.3(h)(3) — Submit a lead paint risk assessment as required.

   Submit a lead paint risk assessment as required. Regulation: Lead paint precautions are as follows: the center shall ensure that a lead paint inspection of all painted surfaces of the center is conducted by a Lead Inspector/Risk Assessor, who is certified by the New Jersey Department of Community Affairs (DCA) and employed by either a public health agency or a lead evaluation contractor certified by DCA, as specified in N.J.A.C. 5:17. If the lead paint inspection indicates the center is free of lead-based paint hazards, the center shall submit documentation of the inspection results to the Office of Licensing and the local department of health. If the lead paint inspection indicates the presence of lead, the center shall ensure that a lead paint risk assessment of the center is conducted by a Lead Inspector/Risk Assessor, who is certified and employed as specified in N.J.A.C. 3A:52-5.3(h)3. The center shall submit documentation of the risk assessment results to the Office of Licensing and the local department of health.

   Corrected 2/24/2025
2. High risk12/4/2024

   N.J.A.C. 3A:52-4.11(a)(3) — Ensure that CHRI background checks are completed as required for the sponsor/sponsor representative and all regularly scheduled staff.

   Ensure that CHRI background checks are completed as required for the sponsor/sponsor representative and all regularly scheduled staff. Regulation: As a condition of securing a license or Certificate of Life/Safety Approval, the sponsor or sponsor representative shall ensure that a Criminal History Record Information (CHRI) fingerprint background check is completed for himself or herself, and for all staff members at least 18 years of age who are or will be working at the center on a regularly- scheduled basis, to determine whether any such person has been convicted of a crime, as specified in P.L. 2000, c. 77 (N.J.S.A. 30:5B-6.10 to 6.17). If a staff member refuses to consent to a CHRI background check, the sponsor or sponsor representative shall immediately terminate the staff member’s employment at the center.

   Corrected 2/24/2025
3. High risk12/4/2024

   N.J.A.C. 3A:52-4.5(b)(2)(ii) — Complete and maintain at the center daily time sheets for children with arrival and departure times.

   Complete and maintain at the center daily time sheets for children with arrival and departure times. Regulation: The director shall have the authority and responsibility for the implementation of policies and procedures for the day-to-day operation of the center, including maintenance of children's daily attendance records, including the daily time of arrival and departure.

   Corrected 2/24/2025
4. Medium-Low risk12/4/2024

   N.J.A.C. 3A:52-4.6(a) — Maintain on file a Staff Records Checklist designated by OOL.

   Maintain on file a Staff Records Checklist designated by OOL. Regulation: The center shall maintain on file a Staff Records Checklist designated by the Office of Licensing, as specified in N.J.A.C. 3A:52-4.1(b), indicating that the center has obtained documentation of the applicable staff education and experience, as specified in 3A:52-4.6(b) through (d).

   Corrected 2/24/2025
5. Medium-Low risk12/4/2024

   N.J.A.C. 3A:52-4.6(a) — Ensure that all staff have a physical and Mantoux on file at the center.

   Ensure that all staff have a physical and Mantoux on file at the center. Regulation: The center shall maintain on file a Staff Records Checklist designated by the Office of Licensing, as specified in N.J.A.C. 3A:52-4.1(b), indicating that the center has obtained documentation of the applicable staff education and experience, as specified in 3A:52-4.6(b) through (d).

   Corrected 2/24/2025
6. High risk12/4/2024

   N.J.A.C. 3A:52-4.8(a)(1) — Ensure that all staff complete orientation training within two weeks of hire and annually.

   Ensure that all staff complete orientation training within two weeks of hire and annually. Regulation: Topics of orientation training shall include supervising and tracking all children, as specified in N.J.A.C. 3A:52-4.3(a).

   Corrected 1/21/2025
7. Medium-High risk12/4/2024

   N.J.A.C. 3A:52-7.3(a)(2) — Ensure that a Universal Health Record is completed upon enrollment and updated annually, including the immunization records and special care plans as required by state and local laws and regulations.

   Ensure that a Universal Health Record is completed upon enrollment and updated annually, including the immunization records and special care plans as required by state and local laws and regulations. Regulation: For early childhood programs, the following shall apply: for each child not enrolled in a public or private school, upon admission, the center shall maintain on file at the center a Universal Child Health Record (Department of Health Form CH-14) or its equivalent, updated annually, along with an immunization record, and a special care plan, if applicable. A 30-day grace period is permitted in N.J.A.C. 8:57-4.5(e)

   Corrected 2/24/2025
8. Medium-Low risk12/4/2024

   N.J.A.C. 3A:52-7.11(a)(1) — Maintain at the center and distribute to all families, the center's communicable disease management policy and ensure that it includes the list of symptoms for which a child will be excluded from the center.

   Maintain at the center and distribute to all families, the center's communicable disease management policy and ensure that it includes the list of symptoms for which a child will be excluded from the center. Regulation: Each center shall develop a written policy on the management of communicable diseases. This policy shall include the following: the list of illnesses and symptoms of illness for which a child will be separated from the group and possibly sent home, as specified in N.J.A.C. 3A:52-7.1©.

   Corrected 1/21/2025
9. High risk12/4/2024

   N.J.A.C. 3A:52-4.8(d)(1) — Ensure that all credentialed staff complete 20 hours of staff development annually.

   Ensure that all credentialed staff complete 20 hours of staff development annually. Regulation: In lieu of the child care staff development specified in N.J.A.C. 3A:52-4.8(b), the director, head teacher(s), group teacher(s), and program supervisor(s) shall each complete 20 hours of staff development each year. Recommended topics of training for these staff include educational and physical activity; special needs programming and program development; social-emotional and behavioral development for young children; legal issues, including ADA guidelines and leadership and advocacy.

   Corrected 1/21/2025
10. Medium-Low risk12/4/2024

    N.J.A.C. 3A:52-4.1(d) — Complete and maintain on file, a current Staff Records Checklist designated by OOL.

    Complete and maintain on file, a current Staff Records Checklist designated by OOL. Regulation: the Staff Records Checklist for the current director and all staff members currently working at the center shall be maintained on file at the center.

    Corrected 10/22/2025
11. Medium-High risk12/4/2024

    N.J.A.C. 3A:52-6.8(a)(1) — Complete and maintain on file a Children's Records Checklist designated by OOL.

    Complete and maintain on file a Children's Records Checklist designated by OOL. Regulation: The center shall complete and maintain on file for each enrolled child a Children’s Records Checklist, signed by the director, sponsor, or sponsor representative and designated by the Office of Licensing, indicating that the center has obtained documentation of the child's name, address, birth date, and date of enrollment; the name(s), home and work address(es), home and work telephone number(s) and signature(s) of the parent(s); the name(s), address(es), and telephone number(s) of any person(s) authorized by the parent(s) to visit the child at the center and/or take the child from the center, as specified in N.J.A.C. 3A:52-6.5(a)1; and the name, address, and telephone number of the child's health care provider; signed authorization from the parent(s) for emergency medical treatment; the parent’s signature attesting to the receipt of the Information to Parents document, as specified in N.J.A.C. 3A:52-3.6(b); the parent’s signature attesting to the receipt of the Information to Parents document, as specified in N.J.A.C. 3A:52-3.6(b).; health information for each child, as follows: for early childhood programs, a record of the child’s health examination and immunizations, as specified in N.J.A.C. 3A:52-7.3(a); and for school-age child care programs, a record of the parent’s statement concerning the child’s health, as specified in N.J.A.C. 3A:52-7.3(b).

    Corrected 2/24/2025
12. Medium-High risk12/4/2024

    N.J.A.C. 3A:52-5.3(n)(1) — Conduct and document fire drills at least once per month during each session provided at the center.

    Conduct and document fire drills at least once per month during each session provided at the center. Regulation: Fire prevention requirements are as follows: the center shall conduct fire drills at least once a month, as specified in the NJUFC. The center shall ensure that fire drills are conducted during each session provided at the center and that one fire drill per year is conducted during nap time, if applicable.

    Corrected 2/24/2025
13. Medium-High risk12/4/2024

    N.J.A.C. 3A:52-5.3(l)(4) — Conduct and document at least two lockdown drills annually. Ensure children and staff participate in the drills.

    Conduct and document at least two lockdown drills annually. Ensure children and staff participate in the drills. Regulation: Emergency procedure requirements are as follows: the center shall conduct two lockdown drills per year and maintain on file a record of each lockdown drill. The center shall ensure that lockdown drills are conducted during each session provided at the center.

    Corrected 2/24/2025
14. Medium-High risk12/4/2024

    N.J.A.C. 3A:52-5.3(l)(1)(iii) — Ensure evacuation procedures include an alternate indoor location for evacuation that operates during the same operating hours as the center, and is within a safe walking distance or includes a written procedure for obtaini

    Ensure evacuation procedures include an alternate indoor location for evacuation that operates during the same operating hours as the center, and is within a safe walking distance or includes a written procedure for obtaining transportation to the location. Regulation: Emergency procedure requirements are as follows: the center shall prepare written emergency procedures delineating an alternate indoor location that operates during the same operating hours as the center. The center shall

    Corrected 2/24/2025
15. Medium-Low risk12/4/2024

    N.J.A.C. 3A:52-6.8(l) — Maintain on file and distribute to all families, a social media policy; maintain on file a record of parental receipt of the policy.

    Maintain on file and distribute to all families, a social media policy; maintain on file a record of parental receipt of the policy. Regulation: The center shall distribute a copy of the social media policy to the parent of each enrolled child and to each staff member and secure and maintain on file a record of each parent’s signature and each staff member’s signature attesting to the receipt of the policy.

    Corrected 1/21/2025
16. Medium-Low risk12/4/2024

    N.J.A.C. 3A:52-6.8(j)(3) — Maintain on file a record of parental receipt of the expulsion policy.

    Maintain on file a record of parental receipt of the expulsion policy. Regulation: The center shall develop and follow a written policy on the expulsion of children from enrollment at the center. The center shall distribute a copy of the expulsion policy to the parent of each enrolled child and secure and maintain on file a record of each parent’s signature attesting to receipt of the policy.

    Corrected 1/21/2025
17. Medium-Low risk12/4/2024

    N.J.A.C. 3A:52-6.5(b) — Maintain at the center and distribute to all families, a written policy on the release of children; maintain on file a record of parental and staff receipt of the policy.

    Maintain at the center and distribute to all families, a written policy on the release of children; maintain on file a record of parental and staff receipt of the policy. Regulation: The center shall distribute a copy of the release policy to the parent of each enrolled child and each staff member and secure and maintain on file a record of each parent’s and staff member’s signature attesting to receipt of the policy.

    Corrected 1/21/2025
18. Medium-Low risk12/4/2024

    N.J.A.C. 3A:52-3.6(b)(1) — Maintain at the center and distribute to all families , a copy of the Information to Parents document designated by the OOL; maintain on file a record of parental receipt of the policy.

    Maintain at the center and distribute to all families , a copy of the Information to Parents document designated by the OOL; maintain on file a record of parental receipt of the policy. Regulation: The center shall distribute a copy of the Information to Parents document to each child’s parent(s) upon enrollment and to every person upon becoming a staff member and secure and maintain on file a record of each parent’s and staff member’s signature attesting to receipt of the document. The center shall maintain on file a copy of the Information to Parents document.

    Corrected 1/21/2025
19. High risk12/4/2024

    N.J.A.C. 3A:52-4.10(a) — Ensure that CARI background checks are completed as required for the sponsor/sponsor representative and all regularly scheduled staff for the center's license renewal.

    Ensure that CARI background checks are completed as required for the sponsor/sponsor representative and all regularly scheduled staff for the center's license renewal. Regulation: As a condition of securing a new or renewal license or Certificate of Life/Safety Approval, the sponsor or sponsor representative shall provide for himself or herself, and shall obtain from all staff members who are or will be working at the center on a regularly scheduled basis, written consent for the Department to conduct a Child Abuse Record Information (CARI) background check to determine whether an incident of child abuse or neglect has been substantiated against any such person. If a staff member refused to consent to a CARI background check, the sponsor or sponsor representative shall immediately terminate the staff member's employment at the center.

    Corrected 3/6/2025
20. High risk12/4/2024

    N.J.A.C. 3A:52-4.11(a) — Ensure that CHRI background checks are completed as required for the sponsor/sponsor representative and all regularly scheduled staff. 8-19-2025: There are 2 staff that needed updated CHRI clearance's.

    Ensure that CHRI background checks are completed as required for the sponsor/sponsor representative and all regularly scheduled staff. 8-19-2025: There are 2 staff that needed updated CHRI clearance's. Regulation: As a condition of securing a license or Certificate of Life/Safety Approval, the sponsor or sponsor representative shall ensure that a Criminal History Record Information (CHRI) fingerprint background check is completed for himself or herself, and for all staff members at least 18 years of age who are or will be working at the center on a regularly- scheduled basis, to determine whether any such person has been convicted of a crime, as specified in P.L. 2000, c. 77 (N.J.S.A. 30:5B-6.10 to 6.17). If a staff member refuses to consent to a CHRI background check, the sponsor or sponsor representative shall immediately terminate the staff member’s employment at the center.

    Corrected 10/16/2025
21. Medium-Low risk12/4/2024

    N.J.A.C. 3A:52-4.1(d) — Ensure that all staff have a physical and Mantoux on file at the center.

    Ensure that all staff have a physical and Mantoux on file at the center. Regulation: the Staff Records Checklist for the current director and all staff members currently working at the center shall be maintained on file at the center.

    Corrected 11/18/2025
22. High risk12/4/2024

    N.J.A.C. 3A:52-4.5(b)(2) — Complete and maintain daily time sheets with arrival and departure times for children.

    Complete and maintain daily time sheets with arrival and departure times for children. Regulation: The director shall have the authority and responsibility for the implementation of policies and procedures for the day-to-day operation of the center, including maintenance of staff attendance records indicating daily hours worked and maintenance of children's daily attendance records, including the daily time of arrival and departure.

    Corrected 10/21/2025
23. Medium-High risk12/4/2024

    N.J.A.C. 3A:52-7.3(b) — Ensure a written health statement is maintained on file as required.

    Ensure a written health statement is maintained on file as required. Regulation: (b) For school-age child care programs, the following shall apply: 1. The center shall obtain a written statement from each child's parent indicating: i. That the child is in good health and can participate in the normal activities of the program; and ii. Any conditions or special needs that may require special accommodations.

    Corrected 8/19/2025
24. Medium-High risk12/4/2024

    N.J.A.C. 3A:52-6.8(a)(1) — Complete and maintain on file, a current Children's Records Checklist designated by OOL.

    Complete and maintain on file, a current Children's Records Checklist designated by OOL. Regulation: The center shall complete and maintain on file for each enrolled child a Children’s Records Checklist, signed by the director, sponsor, or sponsor representative and designated by the Office of Licensing, indicating that the center has obtained documentation of the child's name, address, birth date, and date of enrollment; the name(s), home and work address(es), home and work telephone number(s) and signature(s) of the parent(s); the name(s), address(es), and telephone number(s) of any person(s) authorized by the parent(s) to visit the child at the center and/or take the child from the center, as specified in N.J.A.C. 3A:52-6.5(a)1; and the name, address, and telephone number of the child's health care provider; signed authorization from the parent(s) for emergency medical treatment; the parent’s signature attesting to the receipt of the Information to Parents document, as specified in N.J.A.C. 3A:52-3.6(b); the parent’s signature attesting to the receipt of the Information to Parents document, as specified in N.J.A.C. 3A:52-3.6(b).; health information for each child, as follows: for early childhood programs, a record of the child’s health examination and immunizations, as specified in N.J.A.C. 3A:52-7.3(a); and for school-age child care programs, a record of the parent’s statement concerning the child’s health, as specified in N.J.A.C. 3A:52-7.3(b).

    Corrected 10/21/2025
25. High risk12/4/2024

    N.J.A.C. 3A:52-5.3(l) — Ensure evacuation procedures include an alternate indoor location for evacuation that operates during the same operating hours as the center, and is within a safe walking distance or includes a written procedure for obtaining trans

    Ensure evacuation procedures include an alternate indoor location for evacuation that operates during the same operating hours as the center, and is within a safe walking distance or includes a written procedure for obtaining transportation to the location. Regulation: (l) Emergency procedure requirements are as follows: 1. The center shall prepare written emergency procedures delineating: i. The location of the first aid kit and any additional first aid supplies; ii. The name, address and telephone number of the physician retained by the center or of the health facility to be used in emergencies; iii. An alternate indoor location that operates during the same operating hours as the center. The center shall: (1) Select an alternate indoor location within safe walking distance; or (2) Develop a written procedure for obtaining emergency transportation to the alternate location; iv. The hospital or clinic to which injured or ill children will be taken; v. The telephone numbers for obtaining police, fire, ambulance and poison control services, including the National Poison Emergency Hotline at (800) 222-1222; vi. The location of written authorization from parent(s) for emergency medical care for each child; vii. A diagram showing how the center is to be evacuated in case of emergency from each classroom and the outdoor play area; viii. The location of fire alarms and fire extinguishers; and ix. Procedures for ensuring children’s safety and communicating with parents in the event of evacuation, lockdown, natural or civil disaster, and other emergencies. The procedures shall indicate: (1) The plan for informing parents of their children’s whereabouts; and (2) The local law enforcement agency or emergency management office that has been notified of the center’s identifying information, as specified in (l)3 below. 2. The emergency procedures shall be readily accessible in a designated location within the center. 3. The center shall ensure that the appropriate local law en

    Corrected 11/18/2025