Hays Area Childrens Center

K.A.R. 28-4-430 Health practices; illness and abuse; general health requirements for staff. (a) (2) Each medical record shall include a medical history obtained from the parent or legal guardian. Each applicant with a temporary permit and each licensee shall review with each child's parent or legal guardian that child's medical history at least once every 12 months.

Six out of 17 child files reviewed with incomplete medical history forms. (Licensing survey — Annual Survey — 26-000052)

K.A.R. 28-4-439 Child care centers: food service. (i) (3) (B) The bottle shall be labeled with the child's name, the contents, and the date and time prepared, and shall be used within 24 hours of the time of preparation on the label.

Three bottles for two infants in Room 106 not labeled with child's name and contents. (Licensing survey — Annual Survey — 26-000052)

K.A.R. 28-4-124 Parental permission for children to go off-premises. (b) Written permission on a form supplied by the department shall be obtained from the parent or legal guardian of each child who will be transported or allowed to participate in any off-premises field trip.

Four out of 17 child files reviewed with incomplete permission forms for participation in any off-premises trips. (Licensing survey — Annual Survey — 26-000052)

K.A.R. 28-4-128 Safety and emergency procedures. (a) (1) (B) a designated shelter-in-place area, a designated off-premises relocation site, and evacuation routes for each area and for each site;

Emergency plans need further developed to include a designated off-premises relocation site for all procedures requiring evacuation or relocation. (Licensing survey — Annual Survey — 26-000052)

K.A.R. 28-4-128 Safety and emergency procedures. (a) (1) (D) procedures for responding to and preventing allergic reactions of individual children;

Emergency plans need further developed to include procedures for responding to and preventing allergic reactions of children. (Licensing survey — Annual Survey — 26-000052)

K.A.R. 28-4-128 Safety and emergency procedures. (a) (1) (E) procedures for notifying each parent or adult responsible for a child of any off-premises relocation;

Emergency plans need further developed to include procedures for notifying parents/guardians of children in the event of an emergency. (Licensing survey — Annual Survey — 26-000052)

K.A.R. 28-4-128 Safety and emergency procedures. (a) (1) (F) procedures for reuniting each child with each parent or adult responsible for the child;

Emergency plans need further developed to include procedures for reuniting each child with parents/guardians in the event of an emergency. (Licensing survey — Annual Survey — 26-000052)

K.A.R. 28-4-128 Safety and emergency procedures. (a) (1) (G) procedures for continuity of operations, including backing up or retrieving health and other required records; and

Emergency plans need further developed to include procedures for continuity of operations, including backing up or retrieving health and other required records. (Licensing survey — Annual Survey — 26-000052)

K.A.R. 28-4-128 Safety and emergency procedures. (a) (1) (A) Procedures for emergencies likely to occur on or near the premises, including a fire, a weather-related event, a missing or runaway child, a chemical release, a utility failure, an intruder, an act of terrorism, a lockdown, and an unscheduled closing;

Emergency plans need further developed to include procedures for a missing or runaway child, lockdown, and unscheduled closing. (Licensing survey — Annual Survey — 26-000052)

K.A.R. 28-4-128 Safety and emergency procedures. (a) (6) (A) A fire drill shall be conducted monthly. A record of the date and time of each fire drill and a record of each evacuation time shall be kept on file on the premises for one year.

Fire drill not available for review for December 2025. (Licensing survey — Annual Survey — 26-000052)

K.A.R. 28-4-128 Safety and emergency procedures. (a) (6) (B) A tornado drill shall be conducted monthly. A record of the date and time of each tornado drill and a record of each evacuation time shall be kept on file on the premises for one year.

Tornado drill not available for review for December 2025. (Licensing survey — Annual Survey — 26-000052)

K.A.R. 28-4-423 Physical plant. (e) (1) All household supplies, cleaning supplies, dangerous chemicals and all bodily care products bearing warning labels to keep out of reach of children shall be in locked storage, except that hand sanitizers, disinfectant solutions used daily to disinfect surfaces, and diapering supplies may be kept unlocked at least five feet above the floor and out of reach of children. Soap used for hand washing may be kept unlocked and placed on the back of the counter by a bathroom or sink.

Shaving cream bearing the warning label to keep out of reach of children, accessible on upper shelf in Room 144. *Corrected at time of survey. Bleach cleaning solution accessible on hook in Room 103. *Corrected at time of survey. (Licensing survey — Annual Survey — 26-000052)

K.A.R. 28-4-428a Education and training requirements. (a) (3) Each licensee shall ensure that orientation is completed by each staff member and by each volunteer Each staff member and each volunteer shall complete the orientation within seven calendar days after the date of employment or volunteering. Each staff member shall complete the orientation before being given sole responsibility for the care and supervision of children.

One out of 15 staff files reviewed with an incomplete orientation. (Licensing survey — Annual Survey — 26-000052)

K.A.R. 28-4-128 Safety and emergency procedures. (a) (5) Each licensee shall ensure that each staff member practices, at least annually, the procedures for assisting the children to move to a designated shelter-in-place area and to a designated off-premises relocation site. The date and time of each practice and a list of all participating staff members shall be recorded and kept on file on the premises.

Annual record of staff practicing shelter-in-place and off-premises relocation drills not available for review. (Licensing survey — Annual Survey — 26-000052)

K.A.R. 28-4-128 Safety and emergency procedures. (a) (6) (B) A tornado drill shall be conducted monthly. A record of the date and time of each tornado drill and a record of each evacuation time shall be kept on file on the premises for one year.

Tornado drills not conducted from August through November 2024. (Licensing survey — Annual Survey — 24-008324)

K.A.R. 28-4-422 Applicant requirements; exclusions; application process; amended license; renewal; exceptions; advertising. (j) Notification requirements. Each applicant, applicant with a temporary permit and each licensee shall notify the secretary in writing before withdrawing an application, closing the child care center or preschool, or changing the program director;

Facility failed to notify the secretary in writing before changing the program director. (Licensing survey — Annual Survey — 24-008324)

K.A.R. 28-4-126 Health of individuals at least 16 years of age. (d) The health status form each tuberculosis test shall be recorded on forms provided by the department and shall be kept in each individual's record at the facility.

Four out of 50 staff members without health status forms. Eleven out of 50 staff members without tuberculosis tests. (Licensing survey — Annual Survey — 24-008324)

K.A.R. 28-4-125 Background checks. (a) (3) before allowing any individual to work, regularly volunteer, or reside in the facility and before allowing any individual whose activities involve either supervised or unsupervised access to children to be in the facility;

Facility did not submit identifying information for 12 individuals as required to complete background checks. (Licensing survey — Annual Survey — 24-008324)

K.A.R. 28-4-125 Background checks. (e) ensure that no individual works, regularly volunteers, or resides in the facility until the results of the individual's background checks verify that the individual is not prohibited from working, regularly volunteering, or residing in a facility pursuant to K.S.A. 65-516, and amendments thereto.

Individuals on-site and background check results remain pending. (Licensing survey — Annual Survey — 24-008324)

K.A.R. 28-4-124 Parental permission for children to go off-premises. (b) Written permission on a form supplied by the department shall be obtained from the parent or legal guardian of each child who will be transported or allowed to participate in any off-premises field trip.

One out of 15 child files reviewed without off premises permission form on file. (Licensing survey — Annual Survey — 24-008324)

K.A.R. 28-4-430 Health practices; illness and abuse; general health requirements for staff. (a) (1) Each medical record shall include the results of a health assessment conducted not more than twelve months before and obtained not later than 60 calendar days after the child's initial enrollment in a child care facility. The assessment shall be conducted by a licensed physician, a physician assistant, or by a nurse approved to perform health assessments.

One child file without a health assessment. (Licensing survey — Annual Survey — 24-008324)

K.A.R. 28-4-428a Education and training requirements. (b) (1) Each staff member who is counted in the staff-child ratio, each volunteer who is counted in the staff-child ratio, and each program director shall complete health and safety training either before employment or volunteering or not later than 30 calendar days after the date of employment or volunteering. Each staff member shall complete the training before being given sole responsiblity for the care and supervision of children.

Four staff without completed health and safety training. (Licensing survey — Annual Survey — 24-008324)

K.A.R. 28-4-428a Education and training requirements. (a) (4)

Three staff files without orientation. (Licensing survey — Annual Survey — 24-008324)

K.A.R. 28-4-428a Education and training requirements. (c) (1) Each staff member counted in the staff-child ratio, each volunteer counted in the staff-child ratio, and each program director shall obtain certification in pediatric first aid and in pediatric CPR as specified in this subsection either before the date of employment or volunteering or not later than 30 calendar days after the date of employment or volunteering.

Three staff without certification in pediatric first aid and CPR. (Licensing survey — Annual Survey — 24-008324)

K.A.R. 28-4-426 Administration. (d) (6) work references.

Two staff files without work references on file. (Licensing survey — Annual Survey — 24-008324)