YMCA Of South Florida At Dr. Toni Bilbao Prep Academy

2025

1. High riskStandard 4512/12/2025

   45. Background Screening Documents CCF Handbook, Section 7.4.1 (45-01)

   A complete CF-FSP Form 5131, Background Screening and Personnel File Requirements, was not on file for all employees. CCF Handbook, Section 7.4.1, A Record Keeping [SR] Comments: Licensing Specialist reviewed all staff files and two of them had no record of CF-FSP Form 5131. Background screening documentation must be maintained for all child care personnel as defined by Section 402.302(3), F.S., which includes household members if the facility is located in or adjacent to the home of the operator. Background screening documentation must be on-site and available for the licensing authority to review. A. Each personnel record must have a completed CF-FSP Form 5131, Background Screening and Personnel File Requirements, which is incorporated by reference in paragraph 65C-22.001(7)(b), F.A.C. Due: 2/20/2026 Source: FL DCF CARES inspection 2025-12-12. View official inspection document (report d6df4a57-d630-40ac-a1cd-523e5fd53314)

   Not corrected
2. Medium-Low riskStandard 4412/12/2025

   44. Personnel Records CCF Handbook, Section 7.4 (44-01)

   Personnel records or copies of records were not being maintained at the facility and available for review by the licensing authority. CCF Handbook, Section 7.4 Record Keeping [SR] Comments: Licensing Specialist reviewed all staff files, and the complete file was missing for two personnel. Licensing Specialist was able to check with SSN and other information in the systems for the staff to be present in school. Personnel Records must be maintained and kept current on all childcare personnel, as defined by section 402.302(3), F.S. These records shall be on-site, available for review by the licensing authority and must include: A. A complete employment application with the required statement pursuant to section 402.3055(1)(b), F.S. B. Documentation of position and date of employment. C. A signed CF-FSP Form 5337, Child Abuse &Neglect Reporting Requirements form. CF-FSP Form 5337 is incorporated by reference in paragraph in 65C-22.001(7)(l), F.A.C., must be signed on or before hire date and annually thereafter by all child care personnel. D. A signed CF-FSP 5217, Volunteer Acknowledgement form, for volunteers. CF-FSP 5217 is incorporated by reference in 65C-22.001(7) (e), F.A.C., and may be obtained from the Departments website, www.myflfamilies.com/childcare. Written documentation of volunteer hours must be maintained at the facility and available for review by the licensing authority. E. Copies of training information and credentials as applicable. F. For the driver only: Florida drivers license and driver physical examination documentation. A copy of the drivers license and the physician certification, or another form containing the same elements of the physician certification, granting medical approval to operate the vehicle, and valid certificate(s) of course completion for first aid training, pediatric cardiopulmonary resuscitation (CPR) procedures, and background screening must also be maintained in the drivers personnel file. Due: 2/20/2026 Source: FL DCF CARES inspection 2025-12-12. View official inspection document (report d6df4a57-d630-40ac-a1cd-523e5fd53314)

   Not corrected
3. Medium riskStandard 3312/12/2025

   33. Training Requirements CCF Handbook, Section 4 (33-01)

   Child care personnel including volunteers who work 10 hours or more per month did not complete the 40 hour Introductory Child Care Training requirement. CCF Handbook Section 4.2.1 Comments: Licensing specialist reviewed all staff files, and one staff member [JA] has not completed mandated training. Technical assistance was provided that Child care personnel, including volunteers that work 10 hours or more per month, must successfully complete 40 hours of child care training as evidenced by successful completion of competency examinations offered by the Department or its designated representative with a weighted score of 70 or better. A. Part I Courses (28 hours) School-Age child care personnel must complete all of the following: Child Care Facility Rules and Regulation (6 hours); Health, Safety, and Nutrition (8 hours); Identifying and Reporting Child Abuse and Neglect (4 hours); Understanding Developmentally Appropriate Practices (5 hours) School Age-Appropriate Practices (5 hours) B. Part II Courses (12 hours) The remaining 12 hours must be met by successfully completing one of the training options identified below: The Departments school-age specific training and the competency examination offered by the Department or its designated representative with a weighted score of 70 or better. Completion of specialized school-age training, provided by a vocational technical center, community college, college or university, national organization or affiliates of a national organization, that requires demonstration of competencies through passage of examination(s), or completion and assessment of a Professional Resource File (portfolio of materials that demonstrate competency). Certificates must be uploaded to the Florida Pathways (Registry). School-age child care personnel with successful completion of introductory child care training for child care personnel as defined in s.402.305 (2), F.S., are considered in compliance with the school-age child care personnel training requirements. Due: 2/20/2026 Source: FL DCF CARES inspection 2025-12-12. View official inspection document (report d6df4a57-d630-40ac-a1cd-523e5fd53314)

   Not corrected
4. Medium riskStandard 338/20/2025

   33. Training Requirements CCF Handbook, Section 4 CCF Handbook, Section 4 (Form DEL-SR-6200A) (33-07)

   Child care personnel, including volunteers who work 10 hours or more per month did not complete the required in-service training during the states fiscal year beginning July 1 and ending June Comments: Licensing Specialist reviewed all staff files to ensure compliance with In-Service Hours from July 1, 2024, to June 30, 2025, and three-staff members [NA, MC, MH] had no record of the 10-hours Annual In-Service Training Upon successful completion of the 40-hour introductory training requirements, childcare personnel must complete a minimum of 10 clock- hours or one CEU of in-service training annually during the states fiscal year beginning July 1 and ending June 30. A. The annual 10 clock-hours or one CEU of in-service training concentrating on children ages birth through 12 must be completed in one or more of the following areas (college-level courses will be accepted): Health and safety, including universal precautions, prevention of infectious diseases, sudden infant death syndrome, use of safe sleep practices, administration of medicine, emergency preparedness, handling of hazardous materials; Pediatric CPR; First Aid (may be taken to meet the in-service requirement only once every two years); Nutrition; Child development typical and atypical; Child transportation and safety; Behavior management; Working with families; Design and use of child-oriented space; Community, health and social service resources; Child abuse; Childcare for multilingual children; Working with children with disabilities in child care; Safety in outdoor play; Literacy; Guidance and discipline; Computer technology; Leadership development/program management and child care personnel supervision; Age-appropriate lesson planning; Homework assistance for school-age care; Food safety training; Developing special interest centers/spaces and environments; Other course areas relating to child care or child care management; Any of the online courses offered through the Departments child care website. B. Documentation of the in-service training requirement must be recorded on CF-FSP Form 5268, Child Care In-Service Training Record, and included in the childcare facilitys personnel records. CF-FSP Form 5268 is incorporated by reference in 65C 22.001(7)(i), F.A.C. and may be obtained from the Departments website at www.myflfamilies.com/childcare. A new in-service training record is required each fiscal year. The in-service training records for the previous two fiscal years must also be maintained at the school-age childcare program for review by the licensing authority. C. All childcare personnel employed in the industry beyond 15 months, who change employment from one childcare program to another during the fiscal year, must complete the annual in-service training requirement. D. Childcare personnel not in compliance with the annual in-service training requirement described in this section must complete the remaining in-service training requirement within 30 days of the noncompliance finding by the licensing authority. These hours cannot be used to meet the current years in-service training requirements. Due: 10/20/2025 Source: FL DCF CARES inspection 2025-08-20. View official inspection document (report f5b261e5-f0be-4029-9e63-6fe83b8e00ed)

   Not corrected
5. Medium-High riskStandard 338/20/2025

   33. Training Requirements CCF Handbook, Section 4 CCF Handbook, Section 4 (Form DEL-SR-6200A) (33-01)

   Child care personnel including volunteers who work 10 hours or more per month did not complete the 40 hour Introductory Child Care Training requirement. CCF Handbook Section 4.2.1 (Section 2.1 Health and Safety, Page 3) Comments: Licensing specialist reviewed all personnel files and two-staff [SR and YA] had not completed the 40-hours introductory childcare training. Childcare personnel, including volunteers that work 10 hours or more per month, must successfully complete 40 hours of child care training as evidenced by successful completion of competency examinations offered by the Department or its designated representative with a weighted score of 70 or better. A. Part I Courses (28 hours) School-Age childcare personnel must complete all of the following: Child Care Facility Rules and Regulation (6 hours); Health, Safety, and Nutrition (8 hours); Identifying and Reporting Child Abuse and Neglect (4 hours); Understanding Developmentally Appropriate Practices (5 hours) School Age-Appropriate Practices (5 hours) B. Part II Courses (12 hours) The remaining 12 hours must be met by successfully completing one of the training options identified below: The Departments school-age specific training and the competency examination offered by the Department or its designated representative with a weighted score of 70 or better. Completion of specialized school-age training, provided by a vocational technical center, community college, college or university, national organization or affiliates of a national organization, that requires demonstration of competencies through passage of examination(s), or completion and assessment of a Professional Resource File (portfolio of materials that demonstrate competency). Certificates must be uploaded to the Florida Pathways (Registry). School-age childcare personnel with successful completion of introductory childcare training for childcare personnel as defined in s.402.305 (2), F.S., are considered in compliance with the school-age childcare personnel training requirements. Additional time frame was provided for due date due to limited testing schedule availability Due: 10/20/2025 Source: FL DCF CARES inspection 2025-08-20. View official inspection document (report f5b261e5-f0be-4029-9e63-6fe83b8e00ed)

   Not corrected
6. Medium-High riskStandard 238/20/2025

   23. (23-02)

   The facility did not have a current and approved annual fire safety inspection by the local fire authority. CCF Handbook, Section 3.8.2, A (Section 2.1 - Health and Safety, Page 3) Physical Environment [SR] Comments: Provider was observed to have an expired Fire Inspection from 07/29/2024. Fire Safety Unless statutorily exempted, all school-age childcare programs must conform to state standards adopted by the State Fire Marshal, Chapter 69A-36, F.A.C., Uniform Fire Safety Standards for Nonresidential Child Care Facilities, and must be inspected annually. A copy of the current and approved annual fire inspection report by a certified fire inspector must be on file with the licensing authority. If the program is granted a fire inspection exemption by the local fire inspection office, the exemption must be documented and maintained on file at the program. FOOD AND NUTRITION 24. Food Preparation Area CCF Handbook, Section 3.9 CCF Handbook, Section 3.9 (Form DEL-SR-6200A) Compliance Due: 2/20/2026 Source: FL DCF CARES inspection 2025-08-20. View official inspection document (report f5b261e5-f0be-4029-9e63-6fe83b8e00ed)

   Not corrected
7. Medium riskStandard 333/21/2025

   33. Training Requirements CCF Handbook, Section 4 (33-03)

   The facility did not have documentation to show child care personnel had begun the introductory training within 90 days of employment in the child care industry. CCF Handbook, Section 4.1 Comments: Licensing Specialist reviewed all staff files and transcripts, and staff [PC] has not started training since first day in 09/25/2024. Technical Assistance was given on Child care personnel including volunteers who work 10 hours or more per month must begin training within 90 days of employment in the child care industry and successfully complete Departments training within 12 months from the date training begins. Training taken prior to employment in the child care industry does not constitute begin training. The begin training timeframes begin at the time of employment in the child care industry. Training completion may not exceed 15 months from the date of employment in the child Child Care Facility Handbook Page | 40 care industry in any licensed Florida child care facility. This may be accomplished by classroom attendance in a Department-approved training course, acquiring an educational exemption from a Department-approved training course, beginning a Department-approved online child care training course, or by receiving results from a Department-approved competency examination. The child care program is responsible for obtaining training documentation from child care personnel. Source: FL DCF CARES inspection 2025-03-21. View official inspection document (report 264bc274-ef04-4e84-9a2e-80bbe3c4575e)

   Not corrected
8. Medium riskStandard 333/21/2025

   33. Training Requirements CCF Handbook, Section 4 (33-01)

   Child care personnel including volunteers who work 10 hours or more per month did not complete the 40 hour Introductory Child Care Training requirement. CCF Handbook Section 4.2.1 Comments: Licensing Specialist reviewed all staff files and transcripts and two of them have not completed training [YAL & NA] both staff with a start date in 2023. Technical Assistance was given of Child care personnel must successfully complete 40 hours of child care training as evidenced by successful completion of competency examinations offered by the Department or its designated representative with a weighted score of 70 or better. Child care personnel who successfully completed the mandatory 40-hour Introductory Child Care Training prior to January 1, 2004 are not required to fulfill the competency examination requirement. A. Part I Courses (30 Hours) Child care personnel must complete all of the following: -Child Care Facility Rules and Regulations -Health, Safety and Nutrition -Identifying and Reporting Child Abuse and Neglect -Child Growth and Development -Behavioral Observation and Screening B. Part II Courses (10 Hours) Child care personnel must also complete 10 hours of the following Part II courses: -Special Needs Appropriate Practices (10 hours), or -Understanding Developmentally Appropriate Practices (5 hours) and one of the following courses: 1. Infant and Toddler Appropriate Practices (5 hours) 2. Preschool Appropriate Practices (5 hours) 3. School- Age Appropriate Practices (5 hours) Due: 4/21/2025 Source: FL DCF CARES inspection 2025-03-21. View official inspection document (report 264bc274-ef04-4e84-9a2e-80bbe3c4575e)

   Not corrected