YMCA of the Suncoast Child Care - Tarpon Elementary

11. General Qualifications/Level II Screening/Background Screening (11-15)

Personnel records or copies of records were not being maintained at the childrens center and available for review by the licensing authority. Comments: One new staff member did not have a file on site. The SMIC contacted the PMD and a file was emailed over. This is resolved. TA was given to make sure a file is on site on the first day of training for all staff. The SMIC did not have a file on site, but she works at another site, and her file has been recently reviewed there. TA was given to bring a travel file from now on, if coming from another site to assist, so it is available for review if needed. Due: Completed at time of inspection Source: FL DCF CARES inspection 2026-03-02. View official inspection document (report 323f3361-bf4c-477c-9ae6-871ae5302772)

14. Director Credential: I.B. (14-02)

The credentialed director was not on site a majority of the hours that the facility is in operation as documented on timesheets personnel schedules of employment records. Comments: Please submit a file for a Director that will be present on site the majority of the hours the program is open, or a written schedule for the current Director showing what hours she will be working at this site. RECORDS V A Source: FL DCF CARES inspection 2026-03-02. View official inspection document (report 323f3361-bf4c-477c-9ae6-871ae5302772)

29. Fire Drills. VI. B. (29-01)

The written record of fire drills was incomplete and did not include the following [February fire drill]. Comments: There was no fire drill recorded for the month of February. The SMIC stated that she is not typically at the program, but she would make sure a March drill was completed and documented. Due: Completed at time of inspection Source: FL DCF CARES inspection 2026-03-02. View official inspection document (report 323f3361-bf4c-477c-9ae6-871ae5302772)

16. Childrens Records (16-02)

See Childrens Records Summary for [multiple] records with incomplete information. Comments: The SMIC had files she was aware needed signatures and dates, and was working on getting them done. The files will be reviewed again at another visit. Due: Completed at time of inspection Source: FL DCF CARES inspection 2025-08-22. View official inspection document (report 15744a97-50ec-464e-a1ae-529b772224a5)

16. Childrens Records (16-05)

See Childrens Records Summary for [63] records with incomplete Emergency Medical Release forms. Comments: The children's files were not notarized. The SMIC stated that they would be done by Monday. The files will be reinspected at another visit. Due: Completed at time of inspection Source: FL DCF CARES inspection 2025-08-22. View official inspection document (report 15744a97-50ec-464e-a1ae-529b772224a5)

29. Fire Drills. VI. B. (29-02)

The center operator did not maintain the record of drills for a minimum of 12 months from the date of the fire drill. Comments: The current fire drill log was dated for the 2025-26 school year instead of their current licensing year, (1/25-1/26) and therefore was empty since the school year just started and they have not conducted a monthly drill yet. The SMIC was not able to locate the previous school year's drill log for the licensing specialist to see the drills for 4/25 and 5/25. TA was given to store old files for one year and to attempt to locate the last one if possible. TA was also given that if she chooses to use a school year format to record drills, to keep the previous year behind the current one so all months are available. A reminder was given that a drill needs to be done prior to 8-31-25. Due: Completed at time of inspection Source: FL DCF CARES inspection 2025-08-22. View official inspection document (report 15744a97-50ec-464e-a1ae-529b772224a5)

12. Education, Training, and Other Personnel Records I.B., C. and V.A. . (12-03)

See the Personnel Records Summary for [1] Child Care personnel who have not completed the 40 clock hour Introductory Child Care Training requirement. Comments: One staff member did not complete the 40 clock hours within the appropriate timeline. She has the exams booked for 3-8-25. Please submit an updated DCF transcript when the exams are complete. Due: 3/13/2025 Source: FL DCF CARES inspection 2025-03-04. View official inspection document (report b0d4a9d6-d3d6-4cea-ba32-e346fe36dcc7)

12. Education, Training, and Other Personnel Records I.B., C. and V.A. . (12-19)

The childrens center did not have documented proof that all child care personnel were trained and knowledgeable within 30 day of employment in Fire Extinguisher Training. Comments: One staff member did not have proof of fire extinguisher training in the file. Please submit this by 3-13-25. 13. Staff Credential: I.B. Not Monitored 14. Director Credential: I.B. Not Monitored RECORDS V A 15. Records Available Not Monitored Compliance Comments The annual inspection of children's records was completed on 11-8-24. There have been 3 new children enrolled since this date and those files were inspected at today's visit. All 3 were in compliance. Source: FL DCF CARES inspection 2025-03-04. View official inspection document (report b0d4a9d6-d3d6-4cea-ba32-e346fe36dcc7)

29. Fire Drills. VI. B. (29-03)

During the licensure year fire drills utilizing the approved alarm system were not conducted monthly at various dates and times when children were in care. Comments: There was no fire drill conducted during the month of February. The staff indicted this was due to the Director being on leave. They will ensure the drills are conducted moving forward. A drill will be observed at the next visit. Source: FL DCF CARES inspection 2025-03-04. View official inspection document (report b0d4a9d6-d3d6-4cea-ba32-e346fe36dcc7)